Local Purchase Officer

Job Summary Undertakes local purchases and receives raw materials, spare parts & tools. Supplies, machinery, equipment, and services; receives and reviews purchase requisitions; prepares requests for quotations to local suppliers; collects the available quotations and performs invoice for the requisition items; prepares and follows purchase orders as per the established purchasing regulations and procedures. Collects quotations / proforma; assists in the preparation of price analysis table/sheet; prepares purchase order; submits receipts and unutilized cash to petty cashier; keeps records of all procured activities. hands over the purchased material to the appropriate store.  Detailed Duties and Responsibilities  Undertakes local purchases and receives raw materials, spare parts & tools. supplies, machinery, equipment, and services. Reviews purchase requisitions to ensure correctness of orders and prepares authorization by the concerned official. Collects the available proforma invoices for the requested items and submits the same to the immediate supervisor Interviews vendors to obtain information concerning product, price, and the vendor's ability to produce the product or serve the delivery date. Prepares and follows up purchase orders as per the established purchasing regulations and procedures. Identifies and reaps a short list of suppliers and service rendering bodies. Discusses defects of purchased items and takes corrective actions. Assists in the preparation of the price analysis table and minutes for the purchase committee's review and recommendations.                                                                               Prepares purchase orders as per the recommendations of the purchase committee and commercial department, and purchases the required items. Collects lists of suppliers with addresses and compiles market information on prices of commodities. Assists in the development of improved domestic procurement procedures, systems of reporting, and follow-up methods. Submits verified receipts and unutilized cash, if any, to the petty to settle payment taken in the form of cash and/or checks for the purchase of goods and services. Keeps records of items purchased, costs, delivery, and product performance Maintains mailing lists of local vendors interested in submitting bids on certain commodities. Hand over all materials purchased to the appropriate store against receipt. Conducts correspondence with vendors regarding bids, delivery items, change orders, etc. Performs such other related duties as may be assigned by the immediate supervisor.