Procurement Specialist – Perishable DTC Food & CPG

**Procurement Specialist

• Perishable DTC Food & CPG**

Location: Remote-Friendly

Time Requirement: Pacific Time Overlap Required

Reports To: Chief of Staff

• Ops & Supply Chain

About the Company

We are an 8-figure food-as-medicine company with our own production kitchen, courier network, and national shipping programs. We serve busy, ambitious customers who pay for food that actually improves how they feel.

What Makes Us Different

• Vertically integrated: In-house kitchen, logistics, and fulfillment, plus partners for farming and packaging. You see the full chain from vendor quote to a box at a customer’s door.
• Profitable and disciplined: No growth-at-all-costs mindset. Strong unit economics and operational excellence.
• High bar, low drama: We value clear thinking, data, accountability, and direct communication over titles or politics.

About the Role

Your mission is to ensure the right materials are in the right place, at the right time, and at the right cost — without preventable emergencies.

You will:

• Manage weekly ordering and inventory for cold-chain and food packaging
• Support relationships with warehouse and 3PL partners
• Continuously benchmark the market to improve pricing and specifications

This is a hands-on, spreadsheet-driven role. There is no ERP system — you will operate and improve Google Sheets, trackers, and playbooks that must remain accurate, clean, and scalable.

Key Responsibilities

Inventory & Procurement Management

• Maintain par levels and weeks-of-cover for packaging SKUs (liners, ice packs, corrugate, jars, lids, labels, inserts) across HQ and 3PL
• Place weekly and monthly purchase orders (POs) with accurate lead times and delivery schedules
• Track inbound shipments and reconcile receipts against POs and vendor packing lists

Vendor & Warehouse Coordination

• Resolve discrepancies with vendors and warehouse teams
• Coordinate pallet counts, storage, audits, and accessorial fees with warehouse and 3PL partners

Cost Tracking & Optimization

• Maintain an up-to-date packaging cost model (cost per order and per box)
• Analyze cost drivers and report weekly changes
• Benchmark high-volume SKUs at least twice per year
• Run RFQs and build landed-cost comparisons

Process & Documentation

• Manage blanket POs and optimize pallet-based storage to reduce tied-up cash
• Maintain procurement playbooks and file systems for easy onboarding
• Ensure all trackers and documentation are accurate and up to date

Reporting

• Send a concise daily update covering:
• Orders placed
• Deliveries received
• Issues encountered
• Risks for the next 2–4 weeks

Who You Are (Ideal Candidate)

• 2–4 years of experience in procurement, purchasing, or supply chain
• Exposure to packaging or perishable goods preferred
• Strong skills in Google Sheets or Excel (MRP logic, PO logs, inventory tracking, cost models)
• Comfortable operating without an ERP system
• Structured, detail-oriented, and reliable under pressure
• Clear and direct communicator (written and verbal)
• Curious about cost structures, COGS, shipping economics, and margins

Not a Fit If You

• Are looking to transition into marketing, product, or purely strategic roles
• Avoid ownership of end-to-end outcomes
• Struggle with documentation, accuracy, or follow-through

How We Work

• Remote-friendly with required overlap with Pacific Time
• Close collaboration with the operations lead to build scalable procurement systems
• Direct exposure to leadership — your work directly impacts margins and capacity planning