Purchasing Manager

Job description / Role Job Type Full Time Job Location Manama, Bahrain Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Purchasing & Procurement Company Industry Travel, Hotel & Tourism The Purchasing Manager is responsible for overseeing the organisation’s procurement activities, ensuring the efficient and cost-effective acquisition of goods and services while maintaining compliance with company policies and standards. This role involves supplier management, contract negotiation, and collaboration with multiple departments to meet operational needs and support the organisation’s overall strategic objectives. KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES General Procurement Operations: • Oversee the purchasing process for all departments to ensure timely and efficient procurement. • Review and approve purchase requisitions for accuracy and budget alignment. • Prepare and issue purchase orders (POs) in compliance with internal procedures. • Ensure all purchases meet the organization’s quality standards and specifications. Supplier Management: • Evaluate and maintain relationships with reliable suppliers and service providers. • Conduct periodic performance reviews and vendor assessments. • Negotiate pricing, payment terms, and delivery schedules for cost savings. • Maintain a database of approved suppliers and contracts. Budgeting and Cost Control: • Collaborate with the Finance Department to monitor expenditure against budget. • Develop cost-saving strategies while maintaining quality standards. Compliance: • Ensure compliance with company policies, legal requirements, and ethical procurement standards. • Maintain accurate documentation for all procurement transactions. • Coordinate with internal auditors and finance teams for regular audits and reconciliations. Process Improvement: • Continuously assess procurement processes and recommend improvements for efficiency. • Support automation and system upgrades (e.g., Odoo) to streamline workflows. • Provide feedback to management about vendor performance. Coordination and Communication: • Work closely with department heads to understand and anticipate purchasing requirements. • Liaise with the warehouse and receiving teams to ensure accurate delivery and inventory management. • Communicate with suppliers and internal stakeholders to resolve procurement issues. Ethics and Professional Conduct: • Uphold integrity, transparency, and confidentiality in all procurement dealings. • Promote ethical purchasing practices and fair competition among suppliers. Requirements: BACKGROUND, QUALIFICATIONS & EXPERIENCE Qualifications • Bachelor’s degree in Logistics, Supply Chain Management, or a related field. • Minimum 5–7 years of experience in procurement or purchasing management, preferably in the hospitality or service industry. • Strong knowledge of procurement processes, supplier negotiations, and contract management.