HR and Admin Assistant

Nordic Medical Centre is looking for dynamic and energetic job applicants for the following position:  Reports to:  COO and HR Director Posting Date:  03 April 2026 Application Deadline:   25 April 2026 Duties and responsibilities include:  To accurately maintain and organise Admin and Human Resources files, records and documentation. Assist the Admin team in the timely management of communications; including written, telephone, email, and voicemail. Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies. Organize meetings and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary. To professionally represent the organisation at sector networking events To liaise positively and professionally with colleagues and visitors. Ad-hoc update about the progress on the different assigned tasks, follow-up on deadlines and deliverables. Respond to messages within a realistic and appropriate turnaround time.  Takes minutes from meeting when requested. Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration. Provide clerical support to the HR department. Conduct or assist with new hire orientation Assist with monthly payroll process Assist the HR department with assessing training needs, planning sessions and keep track of trainings. Additional skills: IT Skills, including use of ICT packages i.e. Word, Excel, Power point, Outlook Strong interpersonal skills with an approachable personality Excellent letter writing and organisational skills Detail-oriented to ensure accuracy and quality across all tasks Ability to resolve complex administrative and Human Resources problems independently and perform tasks that are diverse and advanced Demonstrate the highest level of ethics, Integrity  and ability to maintain confidentiality at all times with all situations and documentation Good knowledge of database systems and processes Good Understanding of Health & Safety Ability to work under pressure to agreed deadlines and adapt to change Ability to prioritize Ability to work in a flexible manner - out of hours as required Fulfil all tasks on time and with the highest quality Excellent written and spoken English and the ability to communicate at all levels A commitment to promoting and protecting equality of opportunity;