Receptionist /Admin Assistant

Contract Duration: Open  Open Position: 1 JOB SUMMARY The Receptionist/Admin Assistant shall be a master multi-tasker with excellent communication skills, an upbeat attitude, able to provide administrative and clerical service in an effective and efficient manner. The Receptionist/Admin Assitant will assist all visitors to the organization by providing polite and professional assistance in-person, via phone, mail and e-mail. The person is expected to be professional, polite, attentive, willing to meet each challenge directly. He/She will be expected to perform all of these responsibilities with a generous and serving spirit, always maintaining Samaritan Purse’s values to the communities.   KEY RESPONSIBILITIES Answer phone call and direct calls to appropriate parties or take messages Greet visitors and determine whether they should be allowed access to specific individuals Arrange & facilitate meetings, trainings, and workshops organized in the office Prepare outgoing letters and perform photocopying, scanning, data entry, and other administrative duties Assist in accommodation arrangement on the guest residence and make hotel reservations for staff, visitors and/or guests Making airline travel arrangements for staff, visitors and guests (local and international) Provide Local SIM cards for IFS  File and retrieve corporate documents, records and reports Open, sort and distribute incoming correspondences including emails Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions Monitor office visitor’s log Support IFS staff in facilitating gust room access for cleaning and maintenance personnel Assist IFS staff with accessing with health facility as needed Prepare necessary payment documentation for hotel, Plane ticket and apartment bills Receive Cash Advance and CDF for the purchase of materials for event Monitor and manage calendar for staff care and engagement, which should include celebrating staff birthdays, SP milestones, work anniversaries, and coordinating staff parties (e.g. Christmas party, farewell) Initiate and/or coordinate IFS staff care events (farewell, team meals and retreats) Manage other duties assigned by the immediate supervisor as deemed