FINANCE & ADMINISTRATION ASSOCIATE

FINANCE & ADMINISTRATION ASSOCIATE Employer :                   Village Enterprise Industry :                     Nonprofit/International Development/Social Entrepreneurship Job Title :                     Finance and Administration Associate Position Type :            Full time Reports to :                  Finance and Administration Coordinator-Ethiopia Job Location :              Bonga, Keffa, Ethiopia (Candidates must be willing to stay in Bonga) Duration :                    One year, renewable based on satisfactory performance Organization Description Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship, innovation, and collective action. By empowering women, refugees, and youth to launch small businesses and savings groups, our cost-effective model provides dignified and sustainable pathways for people to lift themselves and their families out of extreme poverty—for good. To date, Village Enterprise has trained 287,000 first-time entrepreneurs, launched 87,000 businesses, and impacted more than 1.8 million lives across Africa. Village Enterprise has operations in four countries—Ethiopia, Kenya, Rwanda, and Uganda—and works with partners in other sub-Saharan countries. As Village Enterprise continues to scale, our aim is to lift 20 million people out of extreme poverty by 2030. Project Overview: Village Enterprise and HereWeGrow are partnering to address the interwoven challenges of poverty, gender inequity, and climate vulnerability facing smallholder coffee farmers in Ethiopia’s Keffa Zone. HARVEST - Households Advancing Resilience, Value chains, and Sustainable Transformation is a three-year, integrated project to address the poverty cycle in coffee producing small holder farmers in Gimbo and Shisho Ende districts of Keffa Zone. The proposed project combines Village Enterprise’s proven 12-month poverty graduation model– including seed capital grants, business and financial literacy training, mentoring, and savings groups with tailored climate-smart agriculture (CSA) and market linkage interventions. This integrated model will be delivered to households living in extreme poverty in the coffee-growing Keffa Zone. The project will train 8,100 entrepreneurs to launch 2,700 small businesses, enabling households to improve quality and yields and increase and diversify incomes, ultimately lifting 52,000 individuals from poverty. Position Overview The Finance & Administration Associate will support the day-to-day finance and administrative functions of Village Enterprise’s programs and projects, ensuring that all financial practices adhere to internal controls and policies. This is a full-time position (40 hours per week). Occasional weekend or holiday work may be required based on workload and program needs. Key Duties & Responsibilities Program Support: Manage and organize all program grant application forms received from the field. Generate disbursement receipts before payments are made. Collect and reconcile grant receipts with the bank payment sheet before recording in NetSuite. Maintain a well-organized and up-to-date filing system for all grant and financial documents. General Finance: Support financial planning in collaboration with the F&A Coordinator. Assist the program team in budget preparation and monitor the budget in utilization. Prepare monthly payroll and labor cost payments, ensuring all staff submit approved timesheets. Ensure timely payment of local taxes and staff pension contributions. Manage office petty cash and replenishment procedures. Prepare monthly wire requests and bank reconciliations. Update accounting records promptly and ensure all supporting documents are properly filed. Perform any other finance-related tasks as assigned by the F&A Coordinator. Net Suite: Enter daily transactions on the Net Suites & upload supporting documents on the box for approval. Review monthly Net Suite transactions and make necessary corrections prior to the closing of the books. Compliance & Safeguarding: Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required. Regular follow ups and provide support in developing mechanisms to ensure that advances have been made and accounted within the required timelines and as per the policy. Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and facilitate at least one safeguarding visit per quarter. Audits: Assist with internal and external audits under the direction of the F&A Coordinator Ensure the audit documents requested are available in the allotted time Once the audit is completed, support to ensure that all documents are correctly refiled. • Report on any financial issues to the F&A Coordinator immediately Administration: Ensure the field offices are well maintained and protected. Ensure the procurement procedures are adhered to and ensure the best value for money is obtained and the sufficient bids are collected to get competitive prices Manage and update the field office fixed asset listings. Support the proper maintenance of upkeep of office equipment. Ensure the regular office-related payments are made on time. Follow-up the field office logistics, vehicles and fuels are ready for field activities. Support and arrange the meeting, workshop and training sessions. Safeguarding: Continuously sensitize program participants about possible risks of child abuse, sexual/financial exploitation, prevention and response mechanisms. Ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations and practices. Report any incident of child or adult safeguarding in program operations for appropriate action and follow up. INDICATORS OF SUCCESS: The Finance & Administration Associate performance will be assessed based on the following indicators: Accuracy and Timeliness:  Financial transactions, reports, and reconciliations are completed accurately and submitted within deadlines. Collaboration and Communication:  Demonstrates responsiveness and teamwork across departments and with field teams. Documentation Quality:  Financial and administrative records are well organized, complete, and audit ready. Compliance:  All financial and administrative activities adhere to Village Enterprise policies, donor requirements, and statutory regulations. Continuous Improvement:  Contributes to process enhancement, cost control, and innovation in financial and administrative management. Professional Conduct:  Maintains confidentiality, integrity, and a high standard of professionalism in all aspects of work. LIVING OUR VALUES Ubuntu : We serve people living in extreme poverty with respect, empathy, and dignity regardless of ethnicity, gender, religion, or education level, and value our common humanity. Passion : We believe passionately in our mission and the ability of people living in extreme poverty to improve their lives. Integrity : We operate with the highest levels of integrity and trustworthiness. Innovation : We value innovation to reduce poverty and treat new ideas, new technologies, and new partners as opportunities to grow our impact. Sustainability : We are committed to ensuring that our businesses and our organization are sustainable in the long term. Equal Opportunity: Village Enterprise will provide equal employment and advancement opportunities to all individuals. Employment decisions at Village will be based on merit, qualifications and abilities. Village does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status or any other characteristic protected by the law. Village will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operation.