Admin and Finance Manager

Wass Construction and Trading One Member PLC wants to hire an employee for the following vacant position, the details of which are mentioned below. About Wass Construction and Trading One Member PLC Wass Construction and Trading One Member PLC is a dynamic Ethiopian-based company headquartered in Addis Ababa. The company specializes in building construction, infrastructure development, road works, real estate development, and trading of construction materials. It is committed to delivering high-quality, timely, and cost-effective projects while maintaining the highest standards of financial integrity, operational efficiency, and professional excellence. Details of the vacant position   Job Title: Admin and Finance Manager  Work Unit: Head Office  Reports to: General Manager  Terms of employment: Permanent after a probation period of 60days   Place of Work: Addis Ababa   Salary: Negotiable. Job Summary   Under the general direction and guidance of the General Manager, the Admin and Finance Manager plans, organizes, directs, coordinates and controls the financial and administrative activities of the company, manages the cash inflow and outflow of the company, supervises the recording, analysis and financial statement preparation activities of the core operations and construction projects in accordance with the company’s policies and procedures in place, ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the company, ensures that cash or collected money is registered and deposited timely; ascertains that bank accounts and cash at hand are properly registered, and statement of bank reconciliation made in due course, ensures the timely preparation and submission of monthly, quarterly, biannual and annual consolidated reports of the company, follows up on the consolidation, approval and proper execution of regular budget estimates of the different work units; ascertains that closings of books of accounts are carried out in due course. Administers the project costs of the company in accordance with the contracts and agreements made with clients; ensures that the company’s books of accounts are reconciled with bank statements, and ensures proper and consistent enforcement of the financial policies and procedures of the company. Specific Duties and Responsibilities ❖ Plans, coordinates and supervises activities of customer service management, human resource management, general service, general accounts and property administration activities of the company in accordance with the policy of the company;  ❖ Supervises the recording, analysis, and financial statement preparation activities of core operations and construction projects in accordance with the company’s policies and procedures in place;  ❖ Identifies and assesses the need for additional human resources and looks for ways of filling vacant positions;  ❖ Verifies or approves the correctness of the statement of accounts for receivable and payable accounts, as well as bank reconciliation;  ❖ Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers promptly.  ❖ Prepares monthly, quarterly, bi-annually, and annual consolidated financial reports of the company;  ❖ Assesses competent employees to fill vacant jobs by way of promotion on a competitive basis as per the level of delegation.  ❖ Follows up on the collection of receivables in due course and reports on overdue accounts for immediate action;  ❖ Gives orientations/inductions to new employees transferred, promoted, or recruited to fill the post;  ❖ Ensures that fixed assets of the company and its project sites are properly registered, classified, and codified or tagged for ease of tracing and identification;  ❖ Checks and verifies that payment orders and purchasing transactions are duly approved by authorized personnel;  ❖ Ensures that cash and check payments are prepared and effected in due course;  ❖ Counter signs payments, verifying the correctness and completeness of supporting documents;  ❖ Checks that receiving vouchers and payment vouchers are posted to the general ledgers and respective subsidiary ledgers;  ❖ Ensures that legal and authorized deductions are made from employee’s salary income during payroll preparation;  ❖ Make sure that there is no uncollected amount at the end of the year or there is no receivable shown in the annual financial report of the company;  ❖ Ensures that all the deductions from employees are timely paid to the concerned bodies;  ❖ Consolidates the accounts of the company (balance sheet and statement of income and expenditure) quarterly, semiannually and yearly;  ❖ Makes sure that project teams and departments are properly undertaking the administration and financial activities of their respective areas as per the rules and regulations of the company;  ❖ Ensures that the necessary supports are provided to project sites in the areas of human resource, finance and property administration;  ❖ Works to promote and enable a working environment that nurtures “a learning-together” attitude and practice;  ❖ Ensures proper administration and utilization of resources at the company and project sites including telephone and stationery items;  ❖ Ensures that project sites are timely sending their financial reports (balance sheet, income and expenditure statement, bank reconciliation statement of each bank account and the necessary schedules) to the head office;  ❖ Ensures that the financial reports of the project sites are complete and prepared according to the financial rules and account closing and report preparation directive of the company;  ❖ Ascertains that fixed assets are properly registered and periodic inventory taking is done;  ❖ Ensures that the property of the company and project sites are properly used and administered by the property administration rule of the company;  ❖ Ensures that the financial transactions of the company are recorded and data entries thereof processed, accounts timely closed, interim and end-of-period financial reports produced in accordance with the overall financial system in place;  ❖ Provide consolidated quarter and annual financial reports along with the necessary schedules and monthly bank reconciliation statement of each bank account to the General Manager timely;  ❖ Make sure that the log books are established and kept functional for all the vehicles of the company; ❖ Conducts performance appraisal of subordinates, recommends appropriate trainings and coaches them to fill the gaps;  ❖ Appraises the performance of subordinates in accordance with the performance appraisal system in place;  ❖ Reports on the performance of the work unit to the General Manager;  ❖ Performs other related duties and responsibilities as assigned by the General Manager.