INFORMATION SYSTEMS SPECIALIST

Planning, coordinating and ensuring the autonomous implementation, maintenance, follow-up and monitoring of all IT and Telecom equipment, tools and services, as well as ensuring onsite technical support and training of users and Logistic experts in the mission, in accordance with MSF standards, policies and protocols, in order to guarantee the efficient use of all IT and Telecom services and infrastructure. Providing an appropriate high-level technical support to his/her Logistics Coordinator.  Monitoring, maintaining and following up on all Information Technology (IT) and Telecom equipment, tools and services in the mission, in accordance with MSF standards, policies, protocols and procedures, as well as actual and future needs; Adapting and ensuring compliance of general IT and Telecom policies, guidelines, and documents in order to meet mission’s specific needs, as well as ensuring their implementation to enable the development of the mission in perfect working conditions upon validation from the Logistics Coordinator. Preparing and collaborating in the establishment of the annual budget of the IT and Telecom families. Providing his/her technical expertise in the local purchase process. Preparing all technical content related to national tenders for IT and Telecom deployment and participating in the selection; Supervising, implementing and improving data security protocols (data saving, firewall, user access right, backup, equipment and software security, etc.) to ensure data security, availability, and immediate operational recovery and continuity in case of emergency [in case ICT (Information and Communications Technology) Supervisor(s) is/are not present in the project/mission]; Supervising, leading and delegating tasks to the ICT Supervisor(s). Participating in the recruitment process with the support of the HR Department, the Logistics Coordinator and the HQ Technical Referent(s); Providing technical support and presenting MSF standards, policies, protocols and procedures to all users. Providing advanced technical support to logistics experts dealing with IT and Telecom systems. When needed, liaise with HQ Technical Referent(s) for 2nd line support, as well as with external providers, to ensure any incidents or problems that cannot be solved at the mission level are appropriately escalated; Providing educational support (briefing, training and support, etc.) to all users. Providing advanced educational support (briefing, training and support, etc.) to logistics experts dealing with IT and Telecom systems. Following up, participating in regular reports at coordination level in accordance with MSF guidelines and reporting on the work’s progress and on all IT and Telecom technical aspects of the work. Updating and archiving all user and ICT related documentation due to changes in the IT and Telecom infrastructures. Planning, preparing and reporting the visits to the site(s) under his/her responsibility to ensure the preceding points; Performing any other tasks specific to his/her area of specialty, as defined in his/her job description and according to the line manager.  As OCG Ethiopia is a mission in opening, support the setup, rollout and stabilization of the full ICT environment for coordination and project locations, in line with HQ technical guidance and MSF standards. Implement ICT standards and solutions defined by HQ referents for the new coordination office and project sites, in order to ensure the timely start and continuity of operations. Support the mission in establishing reliable and secure ICT systems from the start, with appropriate backup, access management, data protection and business continuity measures. Contribute to the local sourcing, testing, installation and follow-up of ICT and telecom equipment and services required for the mission opening and scale-up. Lead the installation, configuration and follow-up of ICT infrastructure in the mission, including internet connectivity, local networks, user equipment, shared devices and telecom tools. Ensure that all new offices, guesthouses and project locations are equipped with the required ICT and telecom systems to support operational needs. Document and keep updated the full mission ICT setup, including network diagrams, equipment mapping, system configurations, inventories, access rights and mission-specific ICT procedures. Adapt global ICT guidelines and tools to the Ethiopia mission context, in close coordination with the Logistics Coordinator and HQ referents. Provide regular technical support to coordination and project teams, including troubleshooting, preventive follow-up and user assistance for IT and telecom equipment and services. Plan and conduct regular field visits to project locations in Oromia and Benishangul Gumuz in order to support setup, maintenance, training and quality control of ICT systems. Train users and relevant logistics staff on ICT tools, good practices, cybersecurity basics and proper use of communication equipment.