Remote Administrative Coordinator

HGST is seeking a detail-oriented and proactive Remote Administrative Coordinator to join our dynamic team. This role is essential in ensuring smooth daily operations by providing comprehensive administrative support across departments. If you thrive in a fast-paced environment and excel at managing multiple tasks with precision, this opportunity is for you.

As a key player in our organization, you will help streamline communication, coordinate schedules, and maintain organized records—all from the comfort of your remote workspace.

Responsibilities

• Manage and prioritize incoming correspondence, emails, and phone calls.
• Coordinate and schedule meetings, appointments, and virtual events.
• Prepare, edit, and distribute reports, presentations, and other documents.
• Maintain and update databases, records, and filing systems.
• Support project teams by tracking deadlines, deliverables, and follow-ups.
• Assist with travel arrangements and expense reporting as needed.
• Collaborate with cross-functional teams to facilitate smooth workflows.
• Identify opportunities to improve administrative processes and implement solutions.

Requirements

• Proven experience in an administrative or coordination role, preferably remote.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
• High level of discretion and confidentiality handling sensitive information.
• Self-motivated with the ability to work independently and as part of a team.
• Detail-oriented mindset and problem-solving abilities.
• Reliable internet connection and a dedicated remote workspace.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field.
• Experience working in a technology or corporate environment.
• Familiarity with project management software (e.g., Asana, Trello).

Benefits

• 401k
• Vision, dental, health insurance