Procurement Officer

The BHA (Bureau of Humanitarian Assistance) project, “ Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’ depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity. KEY RESPONSIBILITIES: Procurement: Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards Support in the development of procurement specifications Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy. Participate in tender meetings & evaluations. Prepare bids analysis and other bidding documents for approval. Conduct negotiations with suppliers that are transparent and documented. Demonstrate value for money in procurement. Review procurement documents for accuracy before taking payment for approval. Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports Support in development of procurement specifications and scope of work. Provide consistent and constructive support to other departments to ensure compliance with policies and procedures Review procurement documents for accuracy before submission for review and approval. Monitor the assigned procurements to ensure timely and efficient execution. Ensure effective communication between operations team, requestors and suppliers Contract Management: Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC. Preparing and executing contracts for recommended bidders Timely renewal of running contracts. Execute contracts against set performance indicators. Supplier Management: Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: Maintain suppliers’ files and documentation Documents supplier performance Maintain supplier performance scorecards. Compliance and Ethics: Assist in implementing donor rule