Governance & C&P Committee Coordinator

Main Functions The Service Holder facilitates the presentation of Quality High Value Purchasing Dossiers to the Contracts Committee (Tenders Board) for Consideration / Approval Carries out a high-level preliminary review (Quality Assurance / Quality  Control) of Purchasing Dossiers (Strategy, Award, Post-Award) to be presented to the Contracts Committee (Tenders Board) for Approval and provides timely feedback on them after examining/ testing them to ensure the following: Transparency: Dossier Sections (Background, Objective, …) analyzed to ensure that the company's rules and procedures related to purchasing have been followed and that the Subject is clear and unambiguous and the processes followed, fair. Fairness: Dossier Sections (Background, Objective, Strategy, Technical /Commercial Evaluation, …) analyzed to ensure that the approach taken is/has been consistent and impartial, with interested & qualified Contractors, Vendors, Suppliers, Consultants placed on a level playing field in arriving/to arrive at eventual selection/recommendation. Efficiency: Practicality of the Strategy to be deployed or recommendation made weighed with respect to simplicity, swiftness, achievement of positive results without extended delay, and compatibility with the available resources and professional capabilities of the Contracts & Procurement Division. Economy: Dossiers examined to ensure best value for money is achieved taking price and quality into consideration, noting that lowest initial price may not equate to lowest cost over the operating life of the item or Service procured: Market Intelligence & Savings Sections of Dossiers to be examined for completion, depth/thoroughness, accuracy of results and interpretation. Budget & Planning information to be included in the Dossiers and to be checked for consistency/ alignment with Dossier’s Subject/Request (Budget Sufficiency and proper planning) or for remediation proposals/actions if there is non- alignment/ inadequate Budget. Accountability & Ethical Standards: Dossiers examined to ensure that test of Human Rights & Due Diligence Compliance is administered on potential Vendors/Contractors and that these Vendors/ Contractors are returned as Compliant. In addition to Moral Ethics, Environmental Ethics is ensured by examining the Dossiers to make sure that Sustainable Purchasing practices have been adopted in form of the inclusion of Carbon Footprint Reduction (CFR) Initiatives to be performed on the Service or related to the Service and that priority is placed on renewable energy, recyclable products where applicable. Supports the Manager in preparing for & coordinating the Contracts Committee (Tenders Board) Meetings (background support in the areas of Agenda preparation; ensuring endorsement of Presentation Slides by relevant hierarchies and formal QA/QC and final endorsement of Slides by Contracts Committee Secretary; dispatch of Agenda and Endorsed Presentation Dossiers to Contracts Committee Membership) Ma