Executive Assistant to CEO

Reports To: CEO Salary: 35k-45k Gross Job Summary: The Executive Assistant (EA) to the CEO at our Company plays a critical role in ensuring the CEO’s effectiveness and efficiency by managing schedules, coordinating executive communications, handling confidential information, and overseeing strategic initiatives. This role requires a highly organized, proactive, and detail-oriented individual who can operate in a fast-paced, high-growth, multi-location environment. The EA serves as a trusted advisor and gatekeeper, balancing administrative support with strategic execution to optimize the CEO’s time and priorities. Key Responsibilities: Executive Support & Administrative Management Manage the CEO calendar, appointments, and travel arrangements, ensuring optimal time management. Coordinate and organize board meetings, leadership team meetings, and investor relations activities, including agenda preparation and minutes documentation. Screen and prioritize emails, calls, and correspondence to ensure critical issues receive immediate attention. Draft, edit, and proofread presentations, reports, memos, and internal communications on behalf of the CEO. Serve as a liaison between the CEO and internal departments, ensuring alignment on strategic priorities. Strategic & Business Operations Support Assist in the execution of high-priority projects and initiatives that align with  our Company ’s business strategy. Conduct research and analysis on industry trends, competition, and market expansion opportunities. Track and follow up on key performance metrics, strategic goals, and leadership action items. Prepare briefing materials and reports for meetings, ensuring the CEO is well-informed. Coordinate cross-functional collaboration between departments (Operations, Sales, IT, Marketing, HR, Finance) to drive efficiency. Internal & External Stakeholder Engagement Represent the CEO in high-level meetings, partner engagements, and customer interactions when necessary. Facilitate external partnerships, investor relations, and government/regulatory interactions as required. Maintain strong relationships with  our Company ’s advisory board, key clients, and stakeholders. Support in drafting and managing executive correspondence, PR materials, and media engagements. Governance, Compliance & Confidentiality Ensure strict confidentiality and discretion when handling sensitive company and personal information. Monitor and ensure compliance with corporate governance policies, legal requirements, and ethical standards. Assist with the preparation and filing of company documentation, agreements, and contracts in coordination with legal counsel. Corporate Social Responsibility (CSR) & ESG Initiatives Support the CEO in driving  our Company ’s Environmental, Social, and Governance (ESG) initiatives. Assist in planning and executing CSR activities, employee engagement programs, and brand-building initiatives. Education Bachelor's degree in Business Administration, Communicatio