PMO/Project Admin

Responsibilities: Project Coordination: Coordinate project schedules, timelines, and resources. Track project / project’s deliverables progress and report to the Project Manager / Team. Financial Management: Track and manage project expenses, including forecasting and budgeting. Process and track project-related invoices, payments, and expenses. Provide regular financial updates to the Project Manager and stakeholders Contract Management: Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements. Maintain accurate and up-to-date contract documentation. Resource Management: Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc Manage resource renewals; Ensure timely renewals and notifications Facilitate resource onboarding / offboarding formalities Maintain resource records Communication: Act as a liaison between project team members, stakeholders, and clients. Respond to project-related inquiries and requests. Administrative Support: Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials. Coordinate information for adhoc RFI requests Documentation/ Data Management: Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes. Ensure all project documents are properly stored and easily accessible. Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making. Requirements: • Degree in Business Administration/ Banking/ Finance / Project Management or a related field • Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries. • Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile. • Innovative and have past track records of introducing process improvement. • Very strong organisational and analytical skills, is meticulous with details. • Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy. • Excellent communication / interpersonal skills and able to communicate well with senior stakeholders. • Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work. • Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines. Key Domain/ Technical Skills: Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.