Personal Assistant to Director – Sales & Client Management

Role Overview We are looking for a highly organized, proactive, and business-minded Personal Assistant to Director to support sales activities, client relationship management, and day-to-day business coordination. This role goes beyond traditional administrative support. You will work closely with the Director in managing customer relationships, coordinating meetings, tracking follow-ups, supporting sales opportunities, and ensuring smooth communication between clients and internal teams. You may also accompany the Director to customer meetings, assist with note-taking, meeting coordination, and post-meeting follow-up. The ideal candidate is professional, responsive, detail-oriented, and comfortable working in a fast-paced business environment. We are looking for someone who can represent the company well, communicate confidently with clients, and help keep business opportunities moving forward. Key Responsibilities Manage the Director’s calendar, appointments, meetings, and travel arrangements. Coordinate and schedule customer meetings, sales discussions, presentations, and follow-up sessions. Accompany the Director to client meetings and business engagements when required. Take meeting notes, track action items, and ensure timely follow-up after meetings. Follow up with customers on proposals, quotations, appointments, project matters, payments, and outstanding issues. Track sales opportunities, customer communications, and pending action items to ensure nothing is missed. Act as a coordination point between the Director, customers, prospects, and internal teams. Prepare meeting agendas, reminders, emails, correspondence, and simple business documents. Maintain organized records of customer contacts, meeting notes, sales activities, and follow-up status. Support the Director in managing priorities and ensuring smooth daily business operations. Provide general executive and personal assistance as required. Requirements Proven experience as a Personal Assistant, Executive Assistant, Sales Coordinator, Client Service Executive , or in a similar role. Strong organizational and time management skills with the ability to handle multiple tasks effectively. Good interpersonal and communication skills, with confidence in dealing with clients and business partners. Professional, well-presented, and comfortable accompanying the Director to external meetings. Strong follow-up discipline and attention to detail. Able to work independently, maintain confidentiality, and handle sensitive information with discretion. Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and email communication tools. Positive attitude, responsible, proactive, and able to work in a fast-moving business environment. Language Requirements Fluent in both English and Chinese (spoken and written) is required. Additional language skills will be a strong advantage. Preferred Qualities Experience supporting sales, business development, or customer relationship ma