Records Management Assistant (interim Engagement)

ABOUT THE COMPANY CHAK is a national faith based organization committed to promoting universal access to quality health care. CHAK is funded by CDC through CHAP Uzima project, which is a 5-year project to support HIV care and treatment and TB treatment interventions in 79 faith-based and affiliated

health facilities across 19 counties in the Central, Eastern, Coast, Nairobi and Southern Rift Valley regions of Kenya, as well as provide OVC support within Nairobi, Kajiado, Machakos and Narok counties JOB SUMMARY To support the registry function by assisting in the sorting, scanning, organization, and archiving records to enhance proper document management, improve accessibility of files, and support the transition to electronic filing systems. The engagement is on an as-needed basis to support CHAK operations.RequirementsMinimum of Kenya Certificate of Secondary Education (KCSE)A Certificate or Diploma in Records Management, Information Management, Business Administration, Library and Information Science, or a related field will be an added advantage.Basic computer literacy, including ability to scan and manage electronic documentsPersonal AttributesAttention to detail when sorting, indexing, and arranging records.Ability to follow instructions and work within set timelines.Good organizational and document management skills. RESPONSIBILITIES Sorting and organizing documents contained in storage files and boxes. Scanning historical documents to support the electronic filing (e-filing) process. Preparing and transferring inactive records to the designated archive storage. Labelling, indexing, and arranging box files and storage boxes to improve registry organization. Undertaking other registry support tasks related to records management and archiving as may be assigned. REQUIRED SKILLS Documentation and record keeping, Document and archive management, Office administration, management REQUIRED EDUCATION Diploma, Associate's degree