Dispatch Officer

ABOUT THE COMPANY The Safal Group of companies employs over 3,000 people, providing the leadership, resources and training to build a company with the depth of experience and skills to compete in pan-African and global markets.

The Safal Group has a deep commitment to the communities within which the individual companies operate. The Safal Group has established health centres and technical institutes, built classrooms and recreational facilities, and funded wide reaching awareness programs for HIV/AIDS and the prevention of diseases. JOB SUMMARY Minimum RequirementsMinimum academic qualification:  Bachelor’s Degree in Supply Chain ManagementGeneral work experience (years): 3-5  yearsSpecific to the position (level/discipline/years): 3 yearsIndustry:  FMCG / Manufacturing / ConstructionKey competencies and skills:Excellent Communication skillsAnalytical skillsLeadership SkillsSales acumenPresentation skillsInterpersonal skillsProblem Solving skills RESPONSIBILITIES Dispatch and Logistics coordinationTo liaise with the planning and operations team for truck planning/placement of trucks for Local / Upcountry dispatchesTo request transporter for appropriate truck by confirming the product to be dispatchedTo liaise with the transporter for the placement of trucks on timeTo  monitor  truck  movement  from  the dispatch  date  /  time  till  it  exits  and  liaise  with the transporter for required actionTo liaise with the service centre/upcountry office for dispatch as requestedEscalate challenges faced in arranging the truck and take corrective actionDocumentation & SAP ComplianceTo  generate  Delivery  Note,  Gate  Pass  &  Loading  Slip  as  per  the  Sales  Order/STOs quantity requirement in SAPTo reconcile the STO and Dispatches on fortnight monthly basis and ensure closureTo process the clearing agent invoice after the due verification process and acceptance of all required documentsManagement of Stocks in Sales Storage LocationTo keep tabs of Material & Stocks received from Production to Sales LocationTo carry out Monthly physical Stock Count.To enter the count in the system & generate the Sales Storage Location inventory document in SAP for further approval & adjustments.Customer RelationTo keep customer updated on the truck dispatch.To provide / submit required documents to customer for receiptTo liaise with customer for documentation support / timely clearance of documents for truck from point of Loading.File managementEstablish & maintain an effective filing system for easy reference at all timesMaintain a chronological numbering of Local Sales Invoices/STO’s and be able to keep records of all for purposes of determiningReview policy periodically and recommend changes if requiredAll  related  file  from  process  start  to  end  process  should  be  kept  and  secured  at appropriate locationSystems and ProceduresTo  ensure  full  compliance  with  Environment,  Health  and  Safety  (EHS)  regulations, Contractors policy, ISO process flo