Finance Coordinator

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.    If you are asked for money in connection with this recruitment, please notify International Medical Corps at   Website for reporting misconduct : www.InternationalMedicalCorps.ethicspoint.com The role is responsible for overseeing financial management and ensuring full compliance with organizational and donor regulations across the country program. It includes establishing and strengthening finance policies, systems, and procedures, while ensuring their effective implementation.  The position requires extensive coordination with the Program Team (technical advisers, communications, new programme development and MEAL) and Support Team (Logistics, Finance and Human Resources) to ensure effective support to the field team and enable effectively and efficient implementation of the humanitarian, emergency and longer term response programs and activities in Ethiopia.     Key responsibilities include, but not limited to:           Accounting and Finance Management    Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation  Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures   Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments  Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes  Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities   Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports  Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements  Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported   Oversee training of finance staff and provide technical support to country program and logistics  Supervise or prepare budgets   Present & facilitate review of actual to budget expenditures with Country Director and Site Managers  Provide recommendations for budget realignments as required  Make frequent visits to field offices provide training to finance staff on internal procedures and requirements    Training/ Capacity Building   • Determine training needs for finance staff   • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs  • Advocate and plan for professional development for expat and national staff     Working Relationships  • Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated   • Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets   • Attend coordination meetings which are relevant to country activities  • Interface with national government and relevant agencies to ensure compliance with varying government regulations    Representation   • Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors   • Establish and update contact details of potential donors in-country   • Participate in donor meetings and communicate relevant information to HQ   • Work with key donor Staff to develop and maintain optimum financial and programmatic relationship   • Ensure maximum visibility of the agency amongst the NGO community  • Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors  Security   • Ensures financial considerations are planned for and implemented as required at each security level   • Ensures application and compliance of security protocols and policies   • Sends copies of key internal documents to HQ for back-up   • Facilitates emergency and non-emergency security expenditures