Finance and Administration Officer

Finance and Administration Officer Organization: The Belisha Foundation Duty Station: Addis Ababa Employment Type: Project-Based R eports To: Program and Office Coordinator and Finance Manager The Belisha Foundation is a local nonprofit organization dedicated to improving lives through awareness creation, advocacy, and resource mobilization, with a strong focus on cancer prevention and support. The Foundation works to mobilize communities, engage stakeholders, and enhance access to early detection, treatment, and care for individuals affected by cancer. Job Summary The Finance and Administration Officer will play a key role in ensuring sound financial management, efficient administrative operations, and supporting resource mobilization efforts. The position contributes to the effective implementation of programs by maintaining strong financial systems and smooth office management. Key Responsibilities 1. Finance Management Maintain accurate financial records and books of accounts  Process payments, manage petty cash, and ensure proper authorization procedures  Prepare monthly, quarterly, and annual financial reports  Support budgeting, monitoring, and variance analysis  Ensure compliance with ACSO, donor requirements, and applicable regulations  Facilitate audits and manage bank reconciliations  Ensure timely settlement of taxes, pension, and statutory obligations  Process end to end financial activities from recording to auditable financial statement preparation. 2. Administration & Office Management Oversee daily office administration activities  Maintain office supplies, inventory, and asset records  Ensure proper filing systems (physical and digital)  Support organization of meetings, workshops, and events  Maintain HR records (contracts, leave, performance, etc.)  Support recruitment, onboarding, and staff orientation  Manage payroll and employee benefits in compliance with labor laws  Facilitate procurement processes in line with policies  Manage vendor relationships and procurement planning  Support logistics for events and project activities  3. Resource Mobilization & Program Support Assist in fundraising initiatives, proposals, and donor reporting  Maintain donor and partner databases  Support program budgeting, documentation, and reporting  Provide financial and logistical support to program implementation  Provide administrative support to management and the Board  Facilitate internal communication and coordination  Represent the Foundation when delegated