ORDER PROCESSING OFFICER

Performing the day to day order processing activities in a particular supply office (coordination level) according to MSF protocols and standards in order to ensure an optimal  running of the mission/project. Performing the day-to-day activities ensuring an efficient running of the Order processing activities in supply coordination office following the supply procedures according to MSF standards and protocols. Including the following activities:  Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data. Processing all orders and requests and communicating regularly on their status with the initial clients: order received, approval stage, confirmation, RTS monitoring, backorder, lead times, … and reporting problems to his line management. Communicating with local and international suppliers (status of order, claims) and reporting problems to line management. Performing delegated tasks according to his/her activity and as specified in his/her job description. Update and create Purchase Order for local, regional, and international purchasing. Prices updates for Field Orders and Purchase Orders, validation of orders in Unifield.  Sourcing from stock, upon getting greenlight form stock Owners Support purchasers to request for Quotations Focal person for communication with regional suppliers (MSF supply Kenya) for Orders placed regionally and share feedback with the Supply Chain Officer  and Deputy Coordinator in charge of Supply Chain Timely Share picking tickets or delivery orders for all orders sourced from stock (log and med) to warehouse team. Collaborate with Supply Chain Officer for weekly order monitoring. Ensure proper filling of supply purchase files according to the MSF filling protocols.