Accountant

Job Title: Accountant Location: Addis Ababa Employment Type: Contract, Full-time Duration: 6 months (with possibility of extension) About AWPSI The African Women’s Peace and Security Institute (AWPSI) has been registered and accorded legal personality with registry Number 6906 on 07 June 2023, as a local organization in accordance with the Civil Society Organizations Proclamation No.1113/2019. The Institute’s primary commitment is to establish women-centered mediation training programs based on best practices in coordination with key stakeholders. AWPSI envisions a peaceful and secure Africa where women play a pivotal role in conflict prevention, early warning, mediation, and peacebuilding processes, as well as in post-conflict recovery. Job Summary Under the supervision of the Finance and Administrative Officer, the Accountant will support the financial management and accounting functions of AWPSI. The position holder will assist in maintaining financial records, processing payments, preparing financial reports, and ensuring compliance with organizational policies and donor requirements. Main Duties and Responsibilities 1. Financial Record Management The Accountant will support the maintenance of accurate and up-to-date financial records and documentation. Key tasks include: Recording financial transactions in accounting software and maintaining proper filing of financial documents. Ensuring all financial documents are properly organized and archived. 2. Payment Processing Assist in preparing payment vouchers and processing payments in accordance with AWPSI financial procedures. Verify supporting documents before payments are processed. 3. Budget and Financial Reporting Assist in the preparation of periodic financial reports and budget tracking. Support the Finance Officer in preparing donor financial reports and internal financial statements. Monitor expenditures against approved budgets and report any discrepancies. 4. Bank and Cash Management Assist in maintaining petty cash records and conducting regular cash reconciliations. Support bank reconciliation processes and ensure timely recording of transactions. Assist in preparing bank documentation and payment instructions when required. 5. Procurement and Financial Compliance Support financial aspects of procurement processes in accordance with AWPSI and donor guidelines. Ensure financial transactions comply with AWPSI policies, donor requirements, and national regulations. Assist in preparing documents required for audits and financial reviews. 6. Administrative and Logistical Support Provide financial and administrative support for workshops, trainings, and other project activities. Assist in processing travel advances, per diems, and settlement of expenses related to project activities. Support logistical and financial arrangements for events and meetings. 7. Monitoring and Documentation Assist in monitoring financial documentation to ensure completeness and accuracy. Maintain proper financial files for project activities and donor reporting. Support the preparation of documentation for internal and external audits. 8. Values and Ethics The candidate should demonstrate a high level of integrity, accountability, punctuality, and professionalism. He/she should be willing to work beyond normal working hours when necessary and should embody AWPSI’s institutional values and ethical standards. The candidate should also be a strong team player and committed to supporting the mission of AWPSI.