Chief Accountant

Reports to : General Manager Department : Accounts & Administration Job Role: Execute the role of a Chief Accountant by analyzing financial information and data, monitoring and reporting on Stores, Accounts assistants, and Cashiers’ operations, and preparing financial reports to management in line with the Company's finance policy and applicable accounting Standards. Key Result Areas Duties and Responsibilities

1. Verify the authenticity and accuracy of payments. Code payment vouchers before they are posted Check journal vouchers before they are posted Make required journal vouchers Ensure that authorization procedures are consistently followed and transaction approved in accordance with company policy. 2 Manage debtors and creditors accounts in line with the Company’s finance policy and guidelines Ensure that the supplier’s and contractor’s payments are calculated on time for payment. Check Debtors and Creditors accounts to ensure that the balances are correct. Follow up on recovery of debts and any reimbursements, especially from the insurance.
2. Monitor the preparation of the payroll in line with UTCL finance guidelines and policies Ensure payrolls and master rolls are prepared on time for payment Follow-up on timely submission of statutory reports like VAT, PAYE, and NSSF Follow-up on recovery of debts from staff (Special Advance)
3. Supervise and manage the performance of subordinate staff in line with the Company’s financial guidelines and Human Resource Manual Develop work plans and set performance targets for subordinate staff. Assess staff requirements and initiate /or make recommendations for filling the gap Setting up an enabling environment for staff performance, coaching, and mentoring staff Carry out scheduled staff appraisals.
4. Enforce and monitor adherence to financial controls and safety measures in line with the Company’s financial guidelines and procedures Follow up and ensure the company's cash and personnel handling the cash are safe at all times. Supervise the daily posting of finance-related data and data from departments. (Operation Reports) Follow-up and ensure daily submission of financial reports Ensure that all accounts records are filed and well kept (safely kept) Follow-up and ensure regular back-up of accounts data
5. Monitor bank transactions and maintain an up-to-date record of all transitions Receive bank statements, verify, and reconcile with accounts records. Correct and follow up on any variances to reflect the true position. Liaise with banks and confirm payments to the Company’s accounts.
6. Prepare Management Accounts, Prepare monthly, quarterly management accounts, tax returns, and statutory returns, and any other financial reports required by the management. Prepare the periodic financial statements Prepare accounts information and reports that may be required by management or the Board of Directors. Provide technical support to other departments as per the business needs
7. Respond to internal and ext