Project Coordinator

"Project Coordinator ARD INC, a Tetra Tech Company, implementing the Water Efficiency and Conservation Activity (WEC), administered by the U.S. Department of State through the Regional Foreign Assistance Office (RFA) at the U.S. Embassy in Amman, Jordan is currently accepting expressions of interest for a Project Coordinator. This position is limited duration agreement LTTA, based in Amman. Position Description/Summary: Under the supervision of the Director of Administration & Finance, the Project Coordinator will support coordination and communication across multiple project teams. The role helps ensure smooth collaboration between the Technical, Monitoring & Evaluation (M&E), Communications, Grants, and Operations teams. Assists in tasks related to grant preparation, milestone tracking, reporting, and documentation management, M&E events logistics requirements including updating the M&E system, and other general cross-cutting tasks. Responsibilities: Support coordination between the Technical Team, M&E Team, Communications Team, Grants Team, and Operations Team to ensure alignment and smooth information flow. Assist in organizing meetings, preparing agendas, documenting action points, and following up on deliverables across teams. Support internal coordination to ensure activities and timelines are communicated and tracked effectively. Assist in drafting, editing and proofreading grant materials including technical scopes, Milestone tables, Negotiation memoranda, briefs, and other deliverables as needed. Assist in reviewing and editing grant applications and supporting documents ensuring alignment with project grants guidelines. Support tracking of grantee, consultant, and subcontractor milestone schedules. Update the project’s comprehensive dashboard and milestone tracking tools to ensure accurate and up-to-date information. Monitor upcoming deliverables and deadlines and flag potential delays to relevant teams. Assist technical teams in tracking deliverables, feedback cycles, and invoice submissions linked to milestones. Support documentation and organization of project files and supporting materials. Assist with compiling information and materials needed for internal reports, presentations, and project documentation. Support preparation of internal coordination summaries and tracking sheets. Perform other duties as may be reasonably assigned by the immediate supervisor. Qualifications: Bachelor’s degree in business administration, International Development, Public Administration, Economics, Communications, or a related field is required with up to 3 years of work experience in project coordination or development programs. Or 5 years experience of relevant work Strong organizational and coordination skills. Excellent writing, editing, and proofreading skills in English. Ability to manage multiple tasks and meet deadlines with strong attention to detail. Strong interpersonal and communication skills. Ability to work effectively and collaborati