Import Clearance and Freight Officer

"This is to announce that Amman delegation has a vacancy for an Import Clearance and Freight Officer at the TCFS Unit in Amman Regional Logistics Support Centre. Freight Officer 1 assists Freight Officer(s) 2 in organizing the logistical delivery of goods so that the ICRC can carry out its assistance activities. In charge of managing the inbound shipments according to the INCOTERM. Geographical remit: Regional & Global RELATIONSHIPS Internal Relations Liaise with the entire logistics team in LSCs, Headquarter, fields and other destination delegation. Dialog has to be professional and supportive at any time. Maintains a professional and constructive dialogue with all units of the logistics department. Adapts his/her behaviour to various interlocutors External Relations Maintains a professional and constructive dialogue with external interlocutors such as freight forwarder, clearing agents, Customs officials, governmental bodies and authority involved in transportation (ports, border points, airport) Proposes new reliable partners in the field of freight forwarding and transportation for ultimate validations by Regional TCFS Manager. Keeps always a breast of market developments by gathering information from external sources Adapts his/her behaviour to various interlocutors To adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems. General Duties: Be aware of the delegation’s objectives and activities Understand the three components of the Red Cross/Red Crescent Movement Always apply the security rules Respect and observe the staff regulations of the ICRC in Jordan. Respect and observe the ICRC’s Code of Conduct. The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary. ACCOUNTABILITIES AND RESPONSIBILITIES Organizes, groups together and distributes cargo shipments in transit by destination, according to the ICRC’s standards using the ERP (JDE). Responds efficiently to all question related to freight officer 1 position. Ensures that all freight requests from headquarters and the field are responded to quickly and efficiently. Draws up and updates files (shipping notes, tax information, waybills, etc.). Works with other members of the unit to update shipments files. Briefs logistics staff leaving for field assignments about shipping rules and regulations, under the supervision of Freight Officer 2. Commissions and follows up on air, sea, and road freight services. Checks the credentials of contracted companies under the supervision of Freight Officer 2. Participate to the tendering process raising Invitations to Tender and Selection Table. Participates in writing of Clearance and Delivery Contracts and follow up the Contracts duration in order to propose a new Invitation to tender or an extension. Keeps contact with the LSC warehouse an