Programme Administrator

DescriptionManage the programme’s administrative tasks at a management level, ensuring efficient coordination and high-quality support across all activities.Plan, organise, coordinate, and support the execution of management meetings, organisational meetings, events, and similar activities. This includes preparing agendas, taking accurate meeting notes, and distributing clear summaries and action points to stakeholders.Provide general office and administrative support to the department, ensuring smooth day-to-day operations.Ensure that programme facilities and resources are fit for purpose and aligned with operational needs.Handle travel planning and management, including bookings and logistics for management and programme stakeholders.Support purchasing processes and invoice handling in accordance with internal procedures.Assist with expense reporting at a management level, ensuring accuracy and timely submission.Manage logistics related to programme resources (both internal and external), including onboarding and offboarding processes.Define, implement, and maintain administrative programme policies and procedures to ensure consistency and efficiency.Qualifications and RequirementsMinimum of 3 years of relevant administrative experience, preferably at a management or programme levelStrong proficiency in Microsoft Office tools, including PowerPoint and Microsoft ProjectExcellent communication skills in English, both written and spoken (required)Proven ability to multitask XXXX XXXX multiple priorities in a structured and efficient mannerStrong attention to detail, particularly in note-taking during meetings and in producing clear and concise summariesAbility to work independently while also supporting a broader teamLocationThe role is based in Lund, Sweden, and the consultant is expected to work primarily from this location.Scope of AssignmentThe assignment is estimated at approximately 70–100% of a full-time position, with a higher workload and intensity expected during the initial phase.Please apply immediately if you find the assignment interesting. Due to high demand and a large number of applications, the ad may be taken down earlier than expected. Please note that I do not accept applications via email.