Executive Assistant Operations Virtual Assistant

Role Overview This role supports a solo founder managing multiple business and personal workstreams, including a consulting business, short-term rental properties, and household/family logistics. The ideal Virtual Assistant is highly organized, proactive, detail-oriented, and outcome-driven, capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines. Core Responsibilities Business Administration (Consulting & Services) ● Consolidate and manage multiple calendars into a single, reliable system ● Coordinate scheduling and communicate with external contacts on the client’s behalf ● Assist with meeting setup, confirmations, and follow-ups ● Complete administrative tasks such as vendor portal submissions (e.g., deal registrations) ● Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks Light Bookkeeping & Financial Admin Support ● Review and organize credit card statements and transaction data ● Assist with basic reconciliation prep (categorizing expenses, flagging discrepancies) ● Compile financial summaries and documentation for review ● Maintain clean and well-organized financial records (This role supports bookkeeping but does not replace a formal bookkeeper) Household & Family Management (Personal Assistant Tasks) ● Manage family calendars and ensure all activities are properly scheduled ● Research, organize, and coordinate summer camps, events, and extracurriculars ● Track deadlines for: ○ Event ticket purchases ○ School applications and requirements ○ Shadow days and school-related scheduling ● Assist with researching and ordering household tools (e.g., large digital family calendars) ● Support general “life admin” tasks to reduce day-to-day mental load Short-Term Rental Operations (3 Properties) ● Build and maintain Standard Operating Procedures (SOPs) for each property, including: ○ Vendor and management company contacts ○ Insurance details ○ Mortgage/reference documentation ○ Property overview notes ● Assist with expanding property listings to additional OTA platforms ● Support early-stage setup of a direct booking presence or website ● Handle back-office admin related to rental operations and documentation Communication & Workflow Expectations ● Role is largely asynchronous ● Must meet agreedService Level Agreements (SLAs) for: ○ Task acknowledgment ○ Clarifying questions ○ Delivery timelines ● Strong written communication and proactive updates are essential Security & Confidentiality ● Will be required to sign an NDA ● Must follow best practices for secure access to systems and financial information ● Comfortable using approval-based or one-time password tools where required ● Adherence to basic cybersecurity and confidentiality standards is mandatory Required Qualifications ● 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA Strong calendar management and scheduling coordination experience Comfortable handling financial data and reconciliation support ● Excellent written English and professional communication skills ●High attention to detail with strong follow-through ● Ability to manage multiple workstreams independently ● Comfortable using AI tools to assist with SOP creation and documentation Nice-to-Have Experience ● QuickBooks or bookkeeping experience ● Short-term rental or Airbnb operations support ● Household or personal assistant experience ● SOP documentation and process-building experience Success Indicators ● Calendars are accurate, centralized, and up to date ● Financial records are clean, organized, and review-ready ● Household and family deadlines are met consistently ● Property SOPs are documented and maintained ● Tasks are completed on time with minimal follow-up needed ● Communication is clear, proactive, and reliable\n\n$500 - $700 a month\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEMPlease mention the word EXULT and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.