Accounts Assistant - Client Accounts

Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.

Due to Maternity Cover we are looking for an experienced candidate to join us until June 2027 on a Fixed Term Contract.

The day to day will include:

• New Build Completions
• Coggeshall and Tiptree completions (Sam/Claire)
• Client Bank Rec on Wed / Fri.
• Posting bills for the above + Planning/CPOD
• LR - Post Daily Invoice
• holiday cover.
• MCOL
• Dealing with the ‘Black Book’ of unfinished completions for the above.
• Going through the client to office possible transfers report
• Client to office transfers from posting queue.
• Posting AD’s from the posting queue
• Cancelling AD’s
• Posting PI invoices as ADs from the tray.
• Monthly UNYP project
• Update with new AD’s added, deleted AD’s paid, question outstanding non-PI AD’s that are 2+ months old.
• Monthly Premex statement
• Update with new invoices received, cancel and delete invoices paid, colour code to show Jas which invoices we have not received/posted.
• GR’s for cancelling disbursements
• holiday cover
• Updating the ‘Staff Details’ and ‘List of Fee Earners’ with new starters, leavers and any other changes for accounts purposes.
• Client to client transfers from posting queue and emails.
• Dealing with the emails outside of the ‘usual requests’ / Ad hoc email
• Time Write
• holiday cover.
• Posting Queues
• holiday cover.
• Posting non-completion bills.
• Paying office account international payments
• Paying OPG AD’s as a cheque to be printed at the relevant branch.
• Cancelling cheques (both physical and on the bank)
• “Three Audit Checks” bills delivered / old bills / small bills.
• Annual Reality Checks
• Assist with last Friday of the month completions.

WHAT EXPERIENCE DO I NEED?

• Accounts experience from within a corporate environment.
• AAT qualification
• Confidently be able to use excel

Please note you will be based in our office full time in Colchester.

WHAT SKILLS SHOULD I HAVE?

• Attention to detail
• Team Player
• Good communication and interpersonal skills
• Must be accurate with work
• Ability to work effectively and efficiently under pressure.
• Awareness of deadlines and timescales
• IT literate, Word, Outlook and Excel.

WHAT ARE WE OFFERING?

At Holmes & Hills we enjoy a collaborative, open plan, modern workspace with plenty of working pods and breakout areas. We arrange regular networking and social events and hold all-office get togethers at least twice a year.

Competitive salary & benefits package which is made up of benefits including access to an employee assistance programme, virtual GP access 24/7, death in service, a retail discount platform and optional medical insurance policies at group discount rates. After 1 years’ service employees automatically receive Medicash (a health cash-back scheme)