Office Manager (15 Months)

Job Title: Office Manager (15 Months) Location: Durham Salary: £29,000 - £30,000 per annum Hours: Monday - Friday, 8.30 am - 16.30 pm plus early finish on Friday!

Our client is a well established organisation that focuses on building strong professional relationships and creating opportunities for business growth. They work closely with a wide range of stakeholders to connect companies, share insight and support collaboration across different areas of industry. Their work helps foster innovation and long term partnerships that deliver value to the organisations they engage with.

As Office Manager, you will play a pivotal role in ensuring the smooth day to day running of the office while providing comprehensive business, HR and finance support across the organisation. Acting as a trusted internal partner, you will support the Head of Finance and Senior Leadership Team as well as internal teams and processes.

This is a varied, hands on role on a 15 month fixed term contract, suited to someone highly organised, proactive and confident operating at a senior level. It is ideal for an individual who thrives in a multifaceted environment with significant responsibility and autonomy.

Responsibilities of Office Manager:

• Lead and optimise daily office operations, ensuring the smooth running of facilities, IT, equipment and supplies to maintain a high performing workplace environment.
• Manage relationships with external service providers, overseeing contracts, renewals and service standards to ensure value and efficiency.
• Act as the first point of contact for HR administration, maintaining accurate staff records and overseeing holidays, sickness, inductions and training compliance.
• Maintain and develop company policies, procedures, staff benefits and health & safety practices, ensuring compliance and promoting best practice.
• Coordinate company travel and manage sensitive staff documentation with discretion and accuracy.
• Oversee purchase orders and invoice processing, ensuring accurate matching, expense management and support with credit control activities.
• Maintain accurate financial records including Sage entries and completion of vendor documentation.
• Support the Head of Finance with ad hoc projects, ensuring data integrity and regulatory compliance.
• Serve as the internal lead for HubSpot, providing user support and driving continuous system improvement and data accuracy.
• Provide proactive administrative support across internal teams including website updates and general business administration.
• Deliver high level, confidential support to the CEO, Senior Leadership Team and Board.
• Lead event administration including booking management, payment follow ups, travel and ticket coordination, delegate and badge preparation and comprehensive post event reporting.
• Represent the organisation at events when required, acting as a professional and knowledgeable ambassador.

Experience Required:

• Previous experience in office management or within senior administration position.
• Strong organisational and multitasking skills with the ability to meet deadlines.
• Excellent communication skills, both written and verbal with confidence engaging at senior level.
• High level of IT literacy, particularly Microsoft Office and CRM systems.
• Strong problem solving ability with a proactive, can do approach.
• Ability to handle sensitive and confidential information with discretion.

This role offers the opportunity to work at the heart of a professional organisation where your contribution will be valued and make a real impact. The successful candidate will receive a salary of £29,000 - £30,000 per annum with 25 days holiday plus bank holidays and a discretionary bonus. Benefits include healthcare, pension contributions, time off for volunteering or special occasions and team activities.

Our Guarantee Thank you for your initial expression of interest in our available vacancy. If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the current vacancy. However, we will consider all applications for any available opportunity, present or future, and proactively contact you should we deem there to be a suitable match. Here at Impression we are committed to supporting the principles of equal opportunities and prohibit discrimination/ harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.