Office Manager 15 Months

Job Title: Office Manager (15 Months) Location: Durham Salary: £29,000 - £30,000 per annum Hours: Monday - Friday, 8.30 am - 16.30 pm plus early finish on Friday!

Our client is a well established organisation that focuses on building strong professional relationships and creating opportunities for business growth. They work closely with a wide range of stakeholders to connect companies, share insight and support collaboration across different areas of industry. Their work helps foster innovation and long term partnerships that deliver value to the organisations they engage with.

As Office Manager, you will play a pivotal role in ensuring the smooth day to day running of the office while providing comprehensive business, HR and finance support across the organisation. Acting as a trusted internal partner, you will support the Head of Finance and Senior Leadership Team as well as internal teams and processes.

This is a varied, hands on role on a 15 month fixed term contract, suited to someone highly organised, proactive and confident operating at a senior level. It is ideal for an individual who thrives in a multifaceted environment with significant responsibility and autonomy.

Responsibilities of Office Manager:

• Lead and optimise daily office operations, ensuring the seamless management of supplies, equipment, IT support and facilities to create a efficient and high performing workplace.
• Build and maintain strong relationships with external service providers, overseeing contracts, renewals and service delivery.
• Act as the first point of contact for HR administration, managing staff records, holidays, sickness, inductions and training compliance.
• Own and maintain company policies, procedures, staff benefits and health & safety compliance, championing best practice across the organisation.
• Coordinate travel bookings and manage essential staff documentation with accuracy and discretion.
• Manage purchase orders and invoices, ensuring accurate matching, expense processing and support with credit control.
• Maintain accurate financial records by logging entries on Sage and completing vendor documentation.
• Support the Head of Finance with ad hoc projects while ensuring data accuracy and compliance.
• Serve as the internal lead and primary contact for HubSpot, supporting colleagues and driving ongoing system development and improvement.
• Provide proactive administrative support to internal teams including website updates.
• Deliver high level, confidential administrative support to the CEO, Senior Leadership Team and Board.
• Attend and support events when occasionally required, acting as a professional ambassador for the organisation.

Experience Required:

• Previous experience in office management or within senior administration position.
• Strong organisational and multitasking skills with the ability to meet deadlines.
• Excellent communication skills, both written and verbal with confidence engaging at senior level.
• High level of IT literacy, particularly Microsoft Office and CRM systems.
• Strong problem solving ability with a proactive, can do approach.
• Ability to handle sensitive and confidential information with discretion.

This role offers the opportunity to work at the heart of a professional organisation where your contribution will be valued and make a real impact. The successful candidate will receive a salary of £29,000 - £30,000 per annum with 25 days holiday plus bank holidays and a discretionary bonus. Benefits include healthcare, pension contributions, time off for volunteering or special occasions and team activities.

Our Guarantee Thank you for your initial expression of interest in our available vacancy. If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the current vacancy. However, we will consider all applications for any available opportunity, present or future, and proactively contact you should we deem there to be a suitable match. Here at Impression we are committed to supporting the principles of equal opportunities and prohibit discrimination/ harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.