Business Analyst - HR & Payroll Transformation Workday

Gattaca Projects is currently seeking an experienced Business Analyst to join their team and support a major HR (Workday) and Payroll transformation programme. This contract role focuses on analysing and mapping As-Is vs. To-Be processes, conducting impact assessments, and documenting requirements to ensure the transformation delivers tangible improvements across HR and Payroll functions. The successful candidate will act as a bridge between technical teams, business stakeholders, and external partners, leveraging Business Analysis and Business Architecture skills to drive seamless integration and effective process transformation.

**Key Responsibilities:**HR & Payroll Process Optimisation:

• Analyse and document current HR and Payroll processes and IT systems, identifying inefficiencies and areas for improvement
• Conduct As-Is vs. To-Be process mapping to define future-state workflows and system interactions
• Perform impact assessments of proposed process changes on stakeholders, systems, and compliance
• Collaborate with HR, Payroll, and IT teams to design and embed new processes that align with best practices
• Work closely with platform and product teams to ensure Agile delivery methodologies align with transformation objectives
• Ensure clear communication and effective integration between IT and business teams

Requirements Gathering and Change Management:

• Capture, define, and document business and system requirements for HR and Payroll transformation initiatives
• Support teams in understanding and implementing process changes through well-documented requirements and user stories
• Facilitate workshops with stakeholders to gather requirements and validate proposed solutions
• Assist in defining test cases and validating solutions during system implementation and rollout
• Ensure stakeholder alignment and effective change adoption by collaborating closely with HR, Payroll, IT, and external vendors

Value and Benefit Realisation:

• Define and track key performance indicators (KPIs) to measure the success of process improvements
• Assess the impact of implemented changes on efficiency, compliance, and employee experience
• Provide insights and recommendations to maximise the return on investment for HR and Payroll transformation initiatives
• Develop reports and presentations for senior stakeholders to communicate progress, risks, and benefits

Project Coordination and Leadership:

• Act as a key liaison between HR, Payroll, IT, and third-party vendors to drive transformation initiatives
• Support the coordination of design, scoping, and testing activities across multiple teams
• Provide structured project updates and documentation to ensure alignment with broader business goals
• Collaborate with finance teams to model the cost and resource implications of proposed changes

Job Requirements:

• Proven experience in Business Analysis, particularly in HR and Payroll transformation projects
• Strong expertise in process mapping, workflow optimisation, and impact assessment
• Ability to translate business requirements into functional specifications for IT teams
• Experience working across multiple stakeholders, including HR, Payroll, IT, and third-party vendors
• Familiarity with HR and Payroll systems (Workday)
• Advanced stakeholder management skills, with the ability to engage both technical and non-technical teams
• Strong project coordination capabilities, including the ability to lead initiatives without formal project management support
• Ability to define success metrics and track the realisation of business benefits
• Proficiency in creating executive-level presentations and strategic insights

Desirable Skills:

• Familiarity with UK employment law, payroll compliance, and HR best practices
• Experience with IT systems integration and third-party vendor management
• Knowledge of data analytics and reporting tools for HR and Payroll functions
• Exposure to Agile methodologies and tools such as JIRA and Confluence
• Experience in IT governance, compliance, and security principles related to HR data

If you have significant experience in Business Analysis and are ready to take on a transformative role supporting a major Workday HR and Payroll initiative, we would love to hear from you. to join Gattaca Projects' dynamic team.