Estates Services Support Coordinator

Responsibilities

Provide direct administration support within Estates & Services including -

• Taking and preparation of minutes
• Preparation of letters, and other correspondence
• Setting up and maintaining office systems in support of the effective management of the Directorate and accurate and appropriate record keeping
• Supporting the monitoring of work plans and action plans to include the updating of progress and chasing of targets.
• Effective use of word processing, PowerPoint, and Excel, support the preparation of strategies, policies, presentations, and other relevant management team documents.

Effectively manage diaries as required by Estates & Services including -

• Organising and setting up meetings utilising Office Outlook or equivalent

As part of a small team, provide all general clerical support for Estates & Services including -

• Receiving visitors and where appropriate, provide hospitality to deliver a professional meet and greet service effectively promote Citizen.
• Photocopying, collection and delivery of post and other documents, sending and receiving of emails, filing, maintaining stocks of stationery.
• Maintaining and monitoring records, using Ebis, MIS, GIS, Sunrise, Arbortrack and other systems as required
• Attending day to day problems with the photocopier and Fax machine, including advice when it goes wrong, adding toner, maintaining stocks of paper, and calling out service engineer as appropriate.
• Maintaining weekly productivity report for either communal cleaning, voids, PTL, GM or any other work undertaken by the teams
• Keeping accurate staffing levels, showing sickness and holidays across Estates
• Creating and updating knowledge boards monthly, working with others in your team.
• Procuring of uniform and distribution of uniform and recording accurate data.
• Processing of invoices and payments