HR & Systems Officer - Hybrid

One of the UK's leading national children's charities are seeking an enthusiastic HR & Systems Officer to join their dedicated, experienced and growing team of professionals as they embark on a journey of expansion in Newcastle under Lyme. This is a fixed term contract for a period of 12 months.This is a full-time role based in state-of-the-art facilities and there is an informal homeworking option available for up to 40% of the week, after passing probation, and subject to work and team requirements.About the roleThis is an exciting opportunity to work in a supportive and collaborative environment and will be a key role within the People Team, combining operational HR with ownership of HR systems and data.The HR Systems Officer will be responsible for maintaining accurate people data, supporting the full employee lifecycle and leading the sourcing, implementation and embedding of a new HR Information System (HRIS). This will include managing the tender process, coordinating trials and testing, cleansing and migrating data, supporting system configuration and acting as the main point of contact throughout implementation and post-go-live.You will also assist the wider team in providing maternity cover for the HR Administrator, ensuring continuity of HR operations and compliance with employment legislation, safeguarding requirements and internal policies.HR Operations & Administration:Manage HR administration across the full employee lifecycle, including starters, leavers, changes and contractual documentationPrepare offer letters, contracts of employment and variation letters in line with legislation and charity policyConduct pre-employment checks including references, DBS and right to work checks, ensuring safer recruitment standards are metMaintain accurate records for sickness absence, annual leave and other types of leaveSupport disciplinary, grievance and capability processes by preparing documentation and maintaining recordsAssist with payroll preparation, ensuring timely and accurate data submissionSupport pension auto-enrolment processes and benefits administrationMaintain training, appraisal and compliance records, including DBS renewalsAct as a first point of contact for HR queries from managers and colleagues, providing clear and professional advice within remitHR Systems (HRIS) & Data Management, with input from the wider team:Lead the sourcing and selection of a new HR Information SystemSupporting the development of requirements and specificationsManaging the tender process in line with charity procurement proceduresCoordinating supplier demonstrations and trialsLead the HRIS implementation, including:Data audit, cleansing and preparation for migrationSystem configuration, testing and user acceptance testingLiaising with system suppliers and internal stakeholdersManage the migration of HR data, ensuring accuracy, compliance and data integrity.Develop and maintain HR reports and dashboards to support workforce planning, compliance and decision-making.Produce system guidance and support materials and provide training to colleagues and managers as requiredAct as system administrator post-implementation, embedding the HRIS into business-as-usual processesProvide regular project updates and reports to the Leadership TeamCompliance, Safeguarding & Governance:Ensure all activity complies with employment legislation,, safeguarding requirements and internal policiesMaintain confidentiality and security of sensitive personal and organisational data at all timesSupport ISO, CQC and other audit requirements by maintaining accurate and accessible recordsPromote equality, diversity and inclusion in all practices and interactionsAbout the rewardsAs HR & Systems Officer you will work 37.5 hours per week, with an informal homeworking option available for up to 40% of the week, subject to work and team requirements. The Charity is an Equal Opportunities Employer, and the role offers a host of superb benefits including:A salary of up to £34,000 per annum depending on qualifications and experience27 days annual leave per annum exclusive of Bank Holidays (increasing with length of service)Charity worker discountsRecommend a friend schemeEnhanced annual leaveOccupational sick pay after qualifying periodAward winning purpose-built facilitiesFully equipped kitchensIndoor and outdoor breakout areasChill-out areasLockers and ShowersSensory gardensFlexible working patternsFree on-site parkingEmployee Assistance ProgrammeAbout youTo be successful for the role of HR & Systems Officer, you will have the following skills and attributes:Essential Criteria:GCSEs (or equivalent) in English and MathsDemonstrable experience in an HR Officer, HR Assistant or similar roleExperience working with HRIS (off-the-shelf and/or bespoke systems) and managing HR dataStrong understanding of and data accuracy requirementsExcellent IT skills, including confidence working with databases and reporting tools and analyticsHighly organised with the ability to plan, prioritise and manage competing deadlinesExcellent written and verbal communication skillsHigh level of accuracy and attention to detailA positive 'can-do' attitude with a flexible approach to wo One of the UK's leading national children's charities are seeking an enthusiastic HR & Systems Officer to join their dedicated, experienced and growing team of professionals as they embark on a journey of expansion in Newcastle under Lyme. This is a fixed term contract for a period of 12 months.This is a full-time role based in state-of-the-art facilities and there is an informal homeworking option available for up to 40% of the week, after passing probation, and subject to work and team requirements.About the roleThis is an exciting opportunity to work in a supportive and collaborative environment and will be a key role within the People Team, combining operational HR with ownership of HR systems and data.The HR Systems Officer will be responsible for maintaining accurate people data, supporting the full employee lifecycle and leading the sourcing, implementation and embedding of a new HR Information System (HRIS). This will include managing the tender process, coordinating trials and testing, cleansing and migrating data, supporting system configuration and acting as the main point of contact throughout implementation and post-go-live.You will also assist the wider team in providing maternity cover for the HR Administrator, ensuring continuity of HR operations and compliance with employment legislation, safeguarding requirements and internal policies.HR Operations & Administration: Manage HR administration across the full employee lifecycle, including starters, leavers, changes and contractual documentation Prepare offer letters, contracts of employment and variation letters in line with legislation and charity policy Conduct pre-employment checks including references, DBS and right to work checks, ensuring safer recruitment standards are met Maintain accurate records for sickness absence, annual leave and other types of leave Support disciplinary, grievance and capability processes by preparing documentation and maintaining records Assist with payroll preparation, ensuring timely and accurate data submission Support pension auto-enrolment processes and benefits administration Maintain training, appraisal and compliance records, including DBS renewals Act as a first point of contact for HR queries from managers and colleagues, providing clear and professional advice within remit HR Systems (HRIS) & Data Management, with input from the wider team: Lead the sourcing and selection of a new HR Information System Supporting the development of requirements and specifications Managing the tender process in line with charity procurement procedures Coordinating supplier demonstrations and trials Lead the HRIS implementation, including: Data audit, cleansing and preparation for migration System configuration, testing and user acceptance testing Liaising with system suppliers and internal stakeholders Manage the migration of HR data, ensuring accuracy, compliance and data integrity. Develop and maintain HR reports and dashboards to support workforce planning, compliance and decision-making. Produce system guidance and support materials and provide training to colleagues and managers as required Act as system administrator post-implementation, embedding the HRIS into business-as-usual processes Provide regular project updates and reports to the Leadership Team Compliance, Safeguarding & Governance: Ensure all activity complies with employment legislation,, safeguarding requirements and internal policies Maintain confidentiality and security of sensitive personal and organisational data at all times Support ISO, CQC and other audit requirements by maintaining accurate and accessible records Promote equality, diversity and inclusion in all practices and interactions About the rewardsAs HR & Systems Officer you will work 37.5 hours per week, with an informal homeworking option available for up to 40% of the week, subject to work and team requirements. The Charity is an Equal Opportunities Employer, and the role offers a host of superb benefits including: A salary of up to £34,000 per annum depending on qualifications and experience 27 days annual leave per annum exclusive of Bank Holidays (increasing with length of service) Charity worker discounts Recommend a friend scheme Enhanced annual leave Occupational sick pay after qualifying period Award winning purpose-built facilities Fully equipped kitchens Indoor and outdoor breakout areas Chill-out areas Lockers and Showers Sensory gardens Flexible working patterns Free on-site parking Employee Assistance Programme About youTo be successful for the role of HR & Systems Officer, you will have the following skills and attributes:Essential Criteria: GCSEs (or equivalent) in English and Maths Demonstrable experience in an HR Officer, HR Assistant or similar role Experience working with HRIS (off-the-shelf and/or bespoke systems) and managing HR data Strong understanding of and data accuracy requirements Excellent IT skills, including confidence working with databases and reporting tools and analytics Highly organised with the ability to plan, prioritise and manage competing deadlines Excellent written and verbal communication skills High level of accuracy and attention to detail A positive 'can-do' attitude with a flexible approach to wo