Office Manager

Job Overview

The Office Manager will ensure a seamless, well governed, and service driven environment that reflects our global standards. This role will orchestrate day to day office management, service provider coordination, compliance oversight, and executive support, driving a world class operational experience for staff, partners, and visiting leadership teams. The Office Manager will report functionally to the head of Global Business Development in Aldar.

Job Description

Office Operation and Administration

• Oversee all aspects of daily office operations, ensuring a professional, efficient, and customer centric working environment
• Manage front of house activities including reception, visitor management, meeting room scheduling, and hospitality.
• Coordinate procurement of office supplies, equipment, and services in line with corporate procurement and finance guidelines.
• Maintain office policies, procedures, and governance frameworks to align with corporate standards and local regulatory requirements.
• Drive operational readiness including HSE compliance, vendor SLAs, office maintenance, and facilities hygiene standards.

Vendor, Facilities and Service Provider Management

• Act as the main liaison with building management, contractors, IT vendors, and outsourced service providers (cleaning, security, maintenance, etc.).
• Monitor and track SLAs, service quality, and issue resolution, escalating risks proactively to management.
• Coordinate with global operations teams to ensure all systems IT, access control, ticketing, and security are procured, implemented, and maintained effectively.

Financial Administration and Support

• Manage office petty cash, expense tracking, and vendor invoicing in accordance with finance policy
• Support budgeting, forecasting, and monthly operational cost reviews.
• Ensure timely submission of procurement requests, renewals, and contract documentation.

HR and People Support (Local)

• Support onboarding and orientation for new joiners, ensuring alignment with global HR processes
• Maintain leave records, attendance logs, seating plans, and asset allocation in coordination with HR and IT.
• Coordinate training, travel arrangements, and logistics for local and visiting staff.