Personal Assistant

Personal Assistant / Projects Support to COO - 12month FTCKingston£45000-60,000 plus excellent benefits including free breakfast and lunch and snacks, on site gym and ParkingAre you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? This clients COO leads multiple back-office departments, and are looking for a proactive, organised, and adaptable Personal Assistant to support them for on a12 month fixed term contract!This isn’t your typical PA job. Alongside classic PA duties, you’ll dive into project-based work spanning facilities, IT, ISO certifications, business continuity planning, travel software, and more!!!.Job DescriptionManaging diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed)Coordinating meetings, agendas, and minutes with precisionHandling confidential info with absolute discretionOverseeing the travel management system (Egencia) and ensuring travel policy complianceLeading ownership of global ISO certifications(9001, 14001, 21007) — organising audits, meetings, and environmental target settingManaging the company SOP library and assisting with document reviews and updatesSupporting Business Continuity Planning activitiesCreating onboarding schedules for new team members reporting to the COOCollating director reports, organising holiday cover, and assisting with various back-office projectsQualificationsProven experience supporting a senior manager or director is essentialMust have some experience in projects within Facilities remitStrong skills in spreadsheets, Microsoft Teams, and diary managementExperience working on projects/ISO/FacilitiesExceptional organisational and multitasking abilitiesQuick problem-solving skills with a can-do attitudeFriendly, approachable, resilient, and adaptable personalityConfident working with senior leaders and other PAsWillingness to work occasional out-of-hours as neededAdditional InformationPlease note this is a 12month fixed term contract22 days annual leave per annumFree onsite gym with weekly classesFree breakfast, lunch and snacks in our onsite canteen "The Hangar"Private healthcare and pensionOn site parking2x giving back days per year Personal Assistant / Projects Support to COO - 12month FTC £45000-60,000 plus excellent benefits including free breakfast and lunch and snacks, on site gym and Parking Are you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? This clients COO leads multiple back-office departments, and are looking for a proactive, organised, and adaptable Personal Assistant to support them for on a12 month fixed term contract!This isn’t your typical PA job. Alongside classic PA duties, you’ll dive into project-based work spanning facilities, IT, ISO certifications, business continuity planning, travel software, and more!!!. Job Description Managing diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed) Coordinating meetings, agendas, and minutes with precision Handling confidential info with absolute discretion Overseeing the travel management system (Egencia) and ensuring travel policy compliance Leading ownership of global ISO certifications(9001, 14001, 21007) — organising audits, meetings, and environmental target setting Managing the company SOP library and assisting with document reviews and updates Supporting Business Continuity Planning activities Creating onboarding schedules for new team members reporting to the COO Collating director reports, organising holiday cover, and assisting with various back-office projects Qualifications Proven experience supporting a senior manager or director is essential Must have some experience in projects within Facilities remit Strong skills in spreadsheets, Microsoft Teams, and diary management Experience working on projects/ISO/Facilities Exceptional organisational and multitasking abilities Quick problem-solving skills with a can-do attitude Friendly, approachable, resilient, and adaptable personality Confident working with senior leaders and other PAs Willingness to work occasional out-of-hours as needed Additional Information Please note this is a 12month fixed term contract 22 days annual leave per annum Free onsite gym with weekly classes Free breakfast, lunch and snacks in our onsite canteen "The Hangar" Private healthcare and pension On site parking 2x giving back days per year