Office & Facilities Manager

Luxury Retailer | 4-Month Fixed-Term Contract (Potential to Go Permanent) | Full-Time | On-SiteA leading luxury retailer is looking for a proactive and organised Office & Facilities Manager to ensure day-to-day operations run smoothly. This is an initial 4-month fixed-term contract, with strong potential to become permanent. It’s ideal for someone with facilities or office management experience—especially within a smaller organisation—who enjoys creating efficient systems, solving problems, and supporting a busy, creative team.Key ResponsibilitiesFacilities & OperationsCoordinate maintenance, liaise with suppliers and landlords, and ensure all upkeep is completed on schedule.Manage inventory for both retail items (e.g., packaging) and office supplies, working with teams to forecast demand.Oversee ordering processes and ensure cost-effective purchasing.Organise internal events, team days, travel bookings, and meeting room arrangements.Set up new facilities contracts in collaboration with Finance.Maintain up-to-date health & safety policies and ensure these are communicated clearly across the business.Bring in external specialists for health & safety reviews where required.Liaise with HR regarding health & safety training.-Handle fleet-related tasks including processing fines and conducting annual driving licence checks.General AdministrationBook freelancers when needed.Raise and manage Purchase Orders and process supplier invoices.Support HR with administrative tasks.Manage incoming mail and shared inboxes (e.g., info@, recruitment@).Provide flexible admin support across the business depending on operational needs.How Success Is MeasuredCosts and expenditure are effectively managed in line with budgets.Supplies and materials are readily available for the team.Clear systems are in place for facilities, operations, and maintenance—allowing visibility even in the Office Manager’s absence.Essential Skills & ExperienceFacilities or office management experience.Knowledge of health & safety processes, including risk assessments.Strong proficiency with MS Office and general technology.Excellent written and verbal communication skills.Strong organisational and planning ability.Effective problem-solving skills and a proactive approach.Desirable SkillsExperience in smaller organisations.Knowledge or experience of the retail sector.This is initially a fixed term contract for 4 months, with strong possibility to become permanent. Salary circa 35K

• 40K depending upon skills and experience. for immediate consideration. Luxury Retailer | 4-Month Fixed-Term Contract (Potential to Go Permanent) | Full-Time | On-Site A leading luxury retailer is looking for a proactive and organised Office & Facilities Manager to ensure day-to-day operations run smoothly. This is an initial 4-month fixed-term contract, with strong potential to become permanent. It’s ideal for someone with facilities or office management experience—especially within a smaller organisation—who enjoys creating efficient systems, solving problems, and supporting a busy, creative team. Key Responsibilities Facilities & Operations Coordinate maintenance, liaise with suppliers and landlords, and ensure all upkeep is completed on schedule. Manage inventory for both retail items (e.g., packaging) and office supplies, working with teams to forecast demand. Oversee ordering processes and ensure cost-effective purchasing. Organise internal events, team days, travel bookings, and meeting room arrangements. Set up new facilities contracts in collaboration with Finance. Maintain up-to-date health & safety policies and ensure these are communicated clearly across the business. Bring in external specialists for health & safety reviews where required. Liaise with HR regarding health & safety training. -Handle fleet-related tasks including processing fines and conducting annual driving licence checks. General Administration Book freelancers when needed. Raise and manage Purchase Orders and process supplier invoices. Support HR with administrative tasks. Manage incoming mail and shared inboxes (e.g., info@, recruitment@). Provide flexible admin support across the business depending on operational needs. How Success Is Measured Costs and expenditure are effectively managed in line with budgets. Supplies and materials are readily available for the team. Clear systems are in place for facilities, operations, and maintenance—allowing visibility even in the Office Manager’s absence. Essential Skills & Experience Facilities or office management experience. Knowledge of health & safety processes, including risk assessments. Strong proficiency with MS Office and general technology. Excellent written and verbal communication skills. Strong organisational and planning ability. Effective problem-solving skills and a proactive approach. Desirable Skills Experience in smaller organisations. Knowledge or experience of the retail sector. This is initially a fixed term contract for 4 months, with strong possibility to become permanent. Salary circa 35K
• 40K depending upon skills and experience. for immediate consideration.