Organisational Development Senior Coordinator

Location

Copenhagen, Lisbon, London

Team

People

Messy spend management is tricky business. And tedious processes are a lose-lose situation for all involved, not just finance. At Pleo, we're changing that. We build spend solutions that make managing money seamless, empowering, and surprisingly effective for finance teams and employees alike—with a vision to help all businesses ‘go beyond’.

The word ‘Pleo’ actually means ‘more than you’d expect’, and living by that mantra has been the secret to our success over the last 10 years.

Now, we’re at a pivotal moment in our journey; every move we make has a direct impact on our 40,000+ customers, our business, and our collective success. We need people who take pride in uncovering customer needs, who turn complex problems into simple solutions, challenge the way things are done (respectfully), and always aim high. With great ambitions driving us forward, we can’t say we’ve got this whole thing figured out. And frankly, that’s half the fun! What we can say is that we’re a driven, progressive, and, importantly, a kind bunch of 850+ people from over 100 nationalities, all committed to delivering the future of business spending, together.

We're looking for an Organisational Development (OD) Senior Coordinator to join our People Team at Pleo. In this role, you'll be the backbone of our Learning and OD initiatives, acting as the "glue" between big-picture strategy and flawless execution as we deeply embed our core people frameworks into our culture.

If you're excited about building structure out of ambiguity and are passionate about leveraging data and AI to enhance the employee experience, then this is the opportunity for you! You'll be part of a high-impact team dedicated to scaling our people products and ensuring every Pleo’er has a seamless journey from onboarding to peak performance.

What you’ll be doing

As an OD Senior Coordinator, you will:

• Play a key role in "project squads" to deliver initiatives linked to our People Strategy, driving end-to-end project management.
• Own the administration of our learning portfolio, managing our LMS, scheduling sessions, and partnering with external providers.
• Track participation, analyse performance and engagement trends, and create dashboards that demonstrate the real impact of our People Products.
• Provide first-line support to managers during performance cycles and manage the end-to-end delivery of engagement surveys.
• Maintain our Notion knowledge base, design presentation decks for senior leadership, and draft internal communications that drive high engagement.
• Constantly look for ways to automate workflows and leverage AI to keep our processes "lightweight" and scalable.
• Support the delivery of learning offerings by co-facilitating sessions and onboarding programs for new joiners.
• Drive team alignment by managing agendas, documentation, and internal structures to keep the department running smoothly.

What you bring

You’ll thrive in this role if:

• You get energy from a broad range of tasks and jump in wherever support is needed with a curious mindset.
• You are highly organised and detail-oriented, with a proven ability to balance speed and quality in a fast-moving environment.
• You are passionate about leveraging AI and automation to scale workflows and solve problems creatively.
• You don’t just spot gaps, you bring solutions and a "can-do" attitude to every roadblock.
• You can distill complex frameworks into clear, understandable guides and "self-serve" content for the whole company.
• Your colleagues know that when a task XXXX XXXX your hands, it’s as good as done.
• You are at your best when the daily agenda is evolving and you can pivot quickly to meet new challenges.
• You had exposure or bring previous experience in Talent, OD or L&D.

Who you’ll be working with and reporting to

You’ll report to our Director, Talent & Organisational Development and collaborate closely with colleagues across the whole People Team. You’ll also partner with People Managers across all of our functions at Pleo to ensure our OD initiatives are felt and understood by everyone.

Show me the benefits!

• Your own Pleo card (no more out-of-pocket spending!)
• Lunch is on us for your work days - enjoy catered meals or receive a lunch allowance based on your local office 🍜
• Comprehensive private healthcare
• We offer 25 days of holiday + your public holidays
• For our Team, we offer both hybrid and fully remote working options
• Option to purchase 5 additional days of holiday through a salary sacrifice
• We use MyndUp to give our employees access to free mental health and well-being support with great success so far  ❤️‍🩹
• Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶

About your application

• Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join 💕
• We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support team isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone😊
• We can only achieve our goals if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes. We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.
• When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page.

Got any questions?

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We’re looking for new friends, gifted minds, team players, restless talents and passionate problem solvers.

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How Pleo hires

1. 1

The first call(s)

Let’s get to know each other. We want to find out more about you, your motivations, and give you more information about the role.

1. 2

The challenge

The task XXXX XXXX open-ended and based on something you'll actually work on. There are no right or wrong answers here.

1. 3

The team interview

Expect to share a (virtual) meeting room with two to three people you'll work with regularly if you get the job.

1. 4

The final interview

A call with someone in leadership who’ll walk you through the big picture and chat about how your role will figure into that.

FAQ

What’s the interview process like?

This is a big decision for both of us. If you join us, we’ll spend a lot of time together working on some pretty cool things. That's why we've designed a hiring process that allows everyone to make the right choice.

How can I prepare for my interview?

What happens to my personal data when I submit my application?

Who can I contact about accessibility needs for interviews?

If I get the job, what will my onboarding be like?

What are Pleo’s values?

Why does my application need to be in English?

Can I apply for more than one position?