Property Management Officer

Job Description Risk & Financial Management Identify, report and manage risks in area of responsibility Monitor and control budget, update on system Evaluate and monitor all unit expenditure. Ensure that Procurement Planning takes place, that specifications are developed timeously and that there is compliance with supply chain prescripts Ensure the building’s assets are managed, maintained and kept safely Weigh up financial implications of propositions and align expenditure to cash flow projections Ensure that all expenses incurred by the unit are in line with the relevant policies and accounted for. People Management Manage the performance of service providers in accordance with relevant contracts Ensure that performance is monitored through score cards Ensure that performance management meetings are scheduled as per service level agreements Oversee Property Maintenance To monitor the maintenance instructions, ensuring planned and preventative maintenance schedules are completed on time Attend to emergency maintenance incidents Oversee building repairs and maintenance of all plumbing, water, electrical and other related building and facility infrastructure Monitoring the report of breakdowns as soon as they become apparent Monitoring the quick and safe repair of damages Oversee regular building condition assessments Identification and root cause analysis of repetitive issues/trends and recommend remedial action Ensure all buildings comply with the requirements of municipal by-laws and building regulations and standards Participate in the Procurement process to provide technical input in the selection and appointment of Service Providers Update building asset registers as and when needed Oversee Property Management Implement property management policies, procedures, and practices Ensure that all cidb properties are effectively managed and maintained Prepare and submit relevant documentation to facilitate payment of invoices Oversee property portfolio, leased and state-owned buildings In the event of leasing properties, co-ordination with SCM, finance, legal to ensure that contracts are drafted, invoices settled timeously, etc Support the process of procurement of office accommodation Ensure recovery of utilities from tenants, rates, refuse, etc.Report on energy management Develop User Asset Management Plan Administer municipal rates & taxes and other utilities Tenant relations and Lease administration Rent collection and billing co-ordinated with Finance. Regulatory Compliance Monitor the maintenance and performance in accordance with the relevant Regulatory and Statutory regulations Adherence to company policies, legislation in line with corporate governance Monitor the delivering of an efficient and high standard of maintenance and general work in line with the cidb’s building requirements Ensure that the work conforms to the company’s health and safety standards (refer to cidb’s policies regarding health and safety). Service Provider Managemen