Human Resources Administrator

Main Purpose of Position The efficient processing and administration of centralised human resources information, processes, compensation and benefits. Key Performance Areas Effective HR Administration Ensure that full vetting process has been followed upon recruitment of new incumbent Process all new starter documents and onboarding pack as per HR Guidelines and policy Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll Ensure a movement form is fully approved and processed including Engaging and Terminating all employees on SAGE 300 People (Promotions, Transfers, Death, etc.) and any other legislative systems/portals Ensure that a resignation letter or dismissal letter is received Activate the Exit Interview on MYlearning for resignations Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer Submit monthly payroll related Input to Payroll including Pay Queries Responsible for HR related Policies and procedures and the adherence thereof Ensure that Payroll Approval reaches Payroll as per set deadlines Oversee distribution of Pension Fund Statements, payslips and IRP5’s annually Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy. Process leave, disciplinary outcomes and beneficiary details on Sage 300 People Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms) Benefits Administration Process Workman’s Compensation Admin, death claims and disability /Injury on Duty claims Ensure that employees update beneficiary forms annually Administer Maternity leave process and ensure the necessary agreements are in place Timely and accurate reporting and compliance audit/reporting Compilation of monthly reporting and management information and KPIs Provident/Pension Fund Schedules and outstanding information reporting Provident/Pension Fund reconciliation Various reports as per Managements request including Board Packs etc Health and Safety Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year. Participate in safety forums created by company for example safety meetings and safety talks Report all safety incidents to the relevant people Discuss all safety incidents on all levels Follow-up on any activities assigned through safety meeting/committee/representative/management Attend safety education and refresher programmes Comply with safety policies and procedures at workplace Distribute safety information as and when required Wear protective clothing all the time Competencies: Knowlege: Knowledge of administrative procedures Knowledge of South African Labour Law Knowledge of the BCEA Skills: Communication (written and verbal) Supporting and working with others Delivering objectives Attributes: Delivering great customer service Sharing and cooperating Dealing wit