Facilities & Administration Manager

Role Summary The Facilities & Administration Manager is responsible for the planning, coordination, and administrative control of all facilities, corporate services, and statutory obligations. The role ensures effective management of tenancy, bill payments, regulatory compliance, assets, and support services through structured planning, vendor coordination, and team oversight. This is a planning and administrative role, not execution-focused. Key Responsibilities Administration & Corporate Affairs: Manage all utility and statutory payments (electricity, water, government levies, etc.) Liaise with regulatory bodies and ensure full compliance Maintain and track all licenses, permits, and statutory records. Tenancy Management: Oversee landlord and agent relationships Track lease terms, rent obligations, and tenancy compliance. Facilities Planning & Asset Control: Develop maintenance plans and preventive schedules Maintain asset register and track repairs/replacements. Vendor & Maintenance Oversight: Manage vendors and service providers Monitor maintenance activities and ensure timely delivery. Supervision of Support Services: Oversee cleaning, maintenance, security, and logistics teams Ensure standards, schedules, and accountability. Reporting & Cost Control: Track facility costs, payments, and budgets Provide regular reports on maintenance, compliance, and expenses. Key KPIs Timely bill payments (no service disruption) Regulatory compliance status Effective tenancy management Preventive maintenance adherence Vendor performance Cost control vs budget. Requirements Degree in Business Administration, Estate Management, or related fields 3-5 years of experience in facilities/admin management Strong coordination, compliance, and reporting skills. Profile: Highly organized and detail-oriented Strong administrative and planning capability Proactive and accountable Effective in managing vendors and stakeholders.