Admin / Fleet Management Officer

Responsibilities Administration: Manages office supplies stock and places orders. Ensures office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies. Books meeting and conference rooms for internal company programs. Maintains and updates company’s databases. Maintains a filing system for important and confidential company documents; maintains confidentiality and security of files and filing systems. Assists in organizing internal office events. Ensures functionality of necessary office equipment and liaises with the facility maintenance officer to requisition new equipment and supplies as needed. Forwards all correspondence, such as letters and packages, to the relevant staff members. Answers queries by employees. Prepares expense reports and assists with the preparation of administrative budgets. Assists with the preparation of reports and presentations. Performs other duties as assigned. Fleet Management: Schedules regular maintenance on all vehicles and orders urgent or emergency repairs as needed. Assists in the recruitment of quality drivers into the fleet and assists in training new drivers on company policies and processes. Ensures adherence to servicing and maintenance schedules to minimize downtime. Manages drivers so they adhere to schedules, company guidelines and proper driving practices. Provides reports to line manager on budgeting, schedules, maintenance, and fleet progress. Maintains detailed records of vehicle servicing and inspection. Ensures compliance with transport laws and regulations. Ensures vehicle compliance of third-party vendors. Analyzes vehicle data to decrease costs and increase business operational efficiency. Manages vehicle licensing and registration and ensures all drivers have proper documentation and up-to-date training. Establishes efficient routes and transportation schedules. Monitors driver behaviour and ensures a high level of performance. Utilizes GPS systems to monitor drivers and track vehicles. Requirement Interested candidates should possess relevant qualifications with 3 - 6 years experience.