Account Receivable Officer

Department: Finance / Accounts Reports To: Finance Manager / Head of Accounts Job Summary The Accounts Receivable Officer is responsible for managing incoming payments, ensuring accurate invoicing, monitoring outstanding receivables, and maintaining healthy cash flow for the organization. The role involves close coordination with the sales and distribution teams to ensure timely collections, especially within a manufacturing and distribution environment. Key Responsibilities Prepare and issue accurate invoices to customers and distributors. Monitor customer accounts to ensure timely payments and follow up on outstanding debts. Maintain up-to-date records of all receivables and customer transactions. Reconcile accounts receivable ledger to ensure all payments are properly posted and accounted for. Investigate and resolve discrepancies in billing and payments. Generate aging reports and provide regular updates on receivables status to management. Ensure compliance with company credit policies and procedures. Liaise with the sales team to track customer balances and support collection efforts. Process and record incoming payments (cash, bank transfers, POS, etc.). Assist in evaluating customer creditworthiness and recommending credit limits. Support month-end closing activities related to receivables. Maintain proper documentation and filing of financial records. Key Performance Indicators (KPIs) Reduction in outstanding receivables (Debtors Days) Timeliness and accuracy of invoicing Collection efficiency rate Accuracy of account reconciliations Reduction in bad debts and write-offs Compliance with credit policies Qualifications & Experience Bachelor’s degree or HND in Accounting, Finance, Business Administration, or a related field. Minimum of 1–3 years’ experience in Accounts Receivable, Accounting, or a related finance role. Professional certification (e.g., ATS, ICAN

• in view, or equivalent) is an added advantage. Key Requirements Basic knowledge of accounting principles and financial reporting. Familiarity with receivables processes, invoicing, and credit control. Proficiency in Microsoft Excel and accounting software. Experience working in a manufacturing or distribution environment is an added advantage. Strong numerical and analytical skills. Skills & Competencies Attention to detail and high level of accuracy Strong organizational and time management skills Good communication and interpersonal skills Problem-solving and conflict resolution abilities Ability to work independently and meet deadlines Basic negotiation and customer handling skills Personal Attributes Honest and trustworthy Result-oriented and proactive High level of integrity and accountability Ability to work under pressure Good team player Working Conditions Office-based role with occasional interaction with warehouse and sales teams May require extended hours during month-end or financial reporting periods Job Specification (Ideal Candidate Profile) The ideal Accounts Recei