Inventory Officer

ESSENTIAL DUTIES: Receiving of Stocks/Items: Receives at hospital premises all delivered goods, items, products, and equipment duly purchased by the hospital from the supplier and to include also a gift in kind (GIK) or freebies with proper documentation and declaration. All received items must have been reviewed against invoices and purchase orders (PO). To ensure the right quality, the right quantity of products is on hand and in good condition. Reports and declares directly to the Procurement & Inventory Supervisor any discrepancy against the invoices and purchase order (PO) as well as damage or not in good condition based on initial assessment. Always observe proper documentation of such incidents. Prepares to receive a report of all received items, goods, products, and equipment in a timely manner and submits to the Procurement & Inventory Supervisor for review. Issuance of Stocks/Items: Releases all items/goods as stock in charge of medical supplies inventory to various requesting offices and departments based on the approved requisition slip. To include also as a reliever in the absence of the non-medical supplies stock In-charge as the need arises. Submits monthly issuance reports of assigned inventories in a timely manner at all times with supporting documents to the Procurement & Inventory Supervisor. Submits to the Procurement & Inventory Supervisor request for additional stocks as replenishment to meet the standard inventory stock level for such as but not limited to medical, pharmacy, and other supplies inventory. Procurement Support: Raising centralized supplies and external requisitions. Raising LPO’s (Local Purchase Orders). Assist in stock-taking exercises after every three months. Sourcing quotations/proforma invoices for procurement needs. Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports. Encodes completely all entries of Inventory Consumed (5140), GIK Usage (5160), Inventory Obsolesce (5180), and Inventory (1410) in the system with attention to detail and accuracy as may be assigned and subject to review of the Procurement & Inventory Supervisor. Files all relevant documents and records of the procurement and inventory department in an orderly manner, chronologically arranged, safely kept, and well protected from any form of damage. It is easily retrieved in cases of verification, reviews, and audit purposes. Performs such other function/s as may be requested by the Procurement & Inventory Supervisor to bring forth order and benefit to the operation and welfare of the whole hospital but within the limits and premise of his/her capacity, influence, job duties, responsibilities, and accountability. Thus, it is not detrimental to her/his health, job position, and security. Accounts Payable: Encodes accounts payable (AP) entries in the system accurately based on the received invoices and other supporting documents. This is to include filling out requests for payment forms and submitting