Programme Associate

About The Job An agile UN-Habitat in Ghana that is working and co-creating with partners and communities to accelerate sustainable urban development seeks to engage the services of a Programme Associate. Under the overall guidance and direct supervision of the UN-Habitat Head of Office, the Programme Associate provides support to the UN-Habitat Office in Ghana with primary focus on the Smart SDG Cities Programme, ensuring high quality, accuracy and consistency of work. The Programme Associate promotes a collaborative, client-oriented approach, values and actions consistent with rules and regulations approach in UN-Habitat. Position Purpose: The Programme Associate performs standard administrative and programmatic functions in close collaboration with the operations, programme and projects’ staff in the UN-Habitat Office in Ghana, the Regional Office for Africa and the HQs staff from the Management Advisory and Compliance Services (MACS) Division to exchange information and ensure consistent service delivery. Duties And Responsibilities: Ensures implementation of country programme activities, focusing on achievement of the following results: Full compliance of operational processes and records with UN/UNDP rules, regulations, policies and strategies. Input to the UN-Habitat Office in Ghana business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in operations management in consultation with the Programme Management Officer and the Programme Management Assistant in the Regional Office for Africa. Act as Ghana IPMR focal point. Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results: Provides inputs in the elaboration of work plans linked to operational budgets. Assists in arranging logistics, preparing agenda and coordinating with related stakeholders for organising workshops as required. Assists in the coordinating of planned events of the country programme activities. Provides information on request and payment to UNDP for required goods and services. Assists in minutes taking for programme/projects and drafting research reports as required. Assists in drafting inputs into programme/project reports, especially in relation to administration and finance issues. Ensures effective administrative and logistical services, focusing on achievement of the following results: Contacts with visitors and project personnel, arrangement of appointments and meetings, and taking minutes when required. Prepares and organizes logistics for missions, as required, including arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, UN identity cards and other documents. Maintains records/documents/files related to projects and programmes in a user-friendly manner. Is responsible for assigned correspondence and other administrative tasks including creating E-requisitions. Provides administrative s