Administrativ assistent till Stockholm

Kosovos ambassad i Stockholm söker en administrativ assistent.

Duties and Responsibilities: Under the supervision and responsibility of the Head of Mission, undertakes the below duties and responsibilities:

• Preparation of reports and simple correspondence; invoice processing; payments for equipment; licenses and forms of host governments; and financial documents.
• Processing postal services and diplomatic suitcases for embassies; selection and distribution of incoming and outgoing correspondence; arranging the postal services and transport of goods.
• Maintaining accurate inventory of embassy assets; maintenance of supplies, including office supplies; supplies for equipment, and equipment needed for minor maintenance.
• Maintaining the space for storing and archiving of embassy files.
• Addressing payments for air freight and transport of household appliances for embassy staff; processing of invoices for consignments and customs documents.

Criteria and required conditions:

• Have at least a high school diploma;
• Be a citizen of the Republic of Kosovo or a citizen or permanent resident of Sweden, or a citizen of a third country;
• Knowledge of Albanian and English is required, while Swedish is desirable.
• Have general knowledge of working with document processing software’s;
• Proven ability to systematize and maintain documentation, determine appropriate solutions;
• Have proven and effective written and oral communication skills of the languages;
• Knowledge on providing diplomatic services;
• Have excellent self-organization skills; abilities to effectively work under pressure;
• Have 3 years of relevant work experience.