Legal & Company Secretary

JOB ADVERTISEMENT Position: Legal & Company Secretary Reporting to: Managing Director Company: Prime Economic Zones (PEZ) Location: Kigali, Rwanda ABOUT PEZ Prime Economic Zones (PEZ) is a leading developer and operator of industrial and economic zones in Rwanda, playing a key role in driving the country’s industrialization agenda. PEZ is seeking a highly competent and experienced Legal & Company Secretary to provide strategic legal guidance and ensure compliance with statutory and regulatory requirements. The role will also support corporate governance and Board operations. KEY DUTIES AND RESPONSIBILITIES

1. Corporate Governance & Company Secretarial Functions Advise management and the board on the scope of their authority appropriate to decision making Attend and Serve as Secretary of the shareholders’, Board of Directors’ and its committees’ and management’ meetings and record minutes and attendance of all the meetings. Prepare and convene board and shareholders meetings in compliance to the company law and PEZ articles of association Organize Board and Committee meetings, including preparation of agendas, papers, and attend and record meeting minutes. Ensure proper maintenance of statutory registers and company records. Advise the Board on regulatory obligations and ensuring that the board is complying with applicable laws, regulations, PEZ policies, general principles and best practices of good corporate governance Ensure compliance with corporate governance frameworks and reporting requirements. Maintaining all corporate records and documenting all corporate decisions and transactions Developing and maintaining a filing system ensuring corporate documents are safe and easily accessible by the relevant stakeholders
2. Legal Advisory and Litigation management Provide timely and sound legal advice to the Management and staff on all legal matters affecting the company. Draft, review and update all agreements and contracts, policies, procedures and other legal documents. Ensure compliance with applicable laws, regulations, and corporate policies. Manage legal risks and advise on mitigation strategies. Liaise with external legal counsel and regulatory authorities where necessary. Establish case management database Coordinate with outside legal counsel and bailiff as necessary on all legal issues of PEZ Work with and provide all necessary assistance to the debt recovery strategies Provide training on legal issues for the company staff as necessary Co-ordinate and oversee and represent PEZ in the pursuit of claims against third parties Design the procedure of monitoring and reporting of the litigation management
3. Contract Management, Compliance & Regulatory Affairs Ensure all contracts align with company policies and legal standards. Oversee the contract lifecycle, including drafting, review, approval, and record-keeping. Maintain a centralized contract management system. Ensure the company adheres to statutory and regulatory requirements. Monito