Finance Officer

AIDS HEALTHCARE FOUNDATION POSITION: Finance Officer AIDS Healthcare Foundation (AHF) is an International Non-Governmental Organization that was founded in 1987 and has been at the forefront of the HIV response, currently supporting HIV/AIDS programs in 50 countries including Rwanda. AHF’s mission is to provide cutting edge medicine and advocacy, regardless of ability to pay and core values are to be Patient-Centered, Value Employees, Respect for Diversity, Nimble, and Fight for What’s Right AHF Rwanda is looking for very competent candidates to fill up the position of Finance Officer to be based in the Eastern province, Rwanda Job Summary: Responsible for day-to-day finance and accounting function of AHF-Rwanda. This function will be executed by ensuring proper documentation, timely preparation of payment vouchers, timely dispatch of cheques to staff/vendors, timely submission of accurate accountabilities, and adherence to AHF policies and procedures. The position will also involve working closely with the accounting firm to make sure that partner advances, staff and travel advances are tracked and liquidated on time for month end reports. Essential duties and Responsibilities: Ensures the implementation and adherence to AHF global finance policies and procedures. Receive and review all financial documents. Prepare requisition forms, payment vouchers and all supporting documents. Ensure that all vouchers are approved by the respective authorities. Receive/Record all accountabilities and cash refunds received from staff/partners. Reviews monthly partners expense reports in line with budgets and supports financial discipline in the utilization of funds. Timely submission of accountabilities as per the AHF policy & procedures Maintain proper filing system for all financial documents. Record/enter all disbursements and receipts transactions in the accounting records. Dispatching of cheques and EFT confirmations to respective vendors/recipients. Prepare support documents for periodical reports. Prepare and submit cash receipt report on a weekly basis. Prepare monthly cash call in collaboration with FAM. Ensure adherence to AHF policies/procedures and Donor requirements. Administers petty cash in accordance with AHF policies and procedures and never allow float to fall lower than the approved thresholds. Manages office safe and ensures adherence to financial standards by locking in important office documents and petty cash. Participates in annual budget development and management. Perform other duties and responsibilities when required. Supervisory Responsibilities : Provide leadership and supervision to any accounts staff as directed by the supervisor. EDUCATION AND EXPERIENCE Education: University degree in Accounting or Commerce; and part qualification of any professional course ACCA, CPA, CAT, is a MUST. Minimum of 3 years working experience with an international NGO or development agency. Demonstrable knowledge/understanding of donor financial/ac