Bilingual Executive Assistant - 6 months

We are looking for a highly organised, proactive and service?min Bilingual Executive Assistant - 6 months We are looking for a highly organised, proactive and service?minded professional to support a senior executive office. The role suits someone who thrives in a dynamic institutional setting, manages multiple priorities with ease, and delivers high?quality administrative and organisational support. This role is for 6 months. Bilingual Executive Assistant - 6 months Our client is an international company. Missions Executive Office Support Manage the Director's agenda, including calendar updates, scheduling and follow?up of meetings, welcoming guests, and handling all logistical aspects of appointments. Oversee incoming and outgoing email and postal correspondence (Director's inbox, Executive Office inbox, recruitment?related inbox, and the Institute's main inbox), including classification and proper filing. Handle invoice payments, reimbursements and expense claims for the Executive Office and the Foundation Board. Coordinate room bookings for internal meetings and events. Maintain and update the Executive Office database. Events & External Guest Coordination Provide logistical support for the organisation of the Director's public lectures (speaker invitations, travel, accommodation, dinners, thank?you letters, etc.). Organise institutional events such as the end?of?academic?year dinner and the December staff reception. Support, when needed, the organisation of events with external partners or institutions. Coordinate visits of external guests to the Institute (, experts, partners, invited academics). Profil du candidat Excellentwritten andspokenFrench andEnglish. Strong command of standard IT tools, including Word, Excel, internet research, email platforms and other common office software. Proactive mindset with the ability to anticipate issues before they arise. Demonstrated discretion and ability to handle confidential information responsibly. Flexible, adaptable and comfortable in a role that involves variety and shifting priorities. Team?oriented with a positive attitude, willing to assist colleagues and contribute to a collaborative office culture. Solution?driven, resourceful, and capable of working independently when required. Conditions et Avantages 6 months of temporary mission. jpidaa46775cv jpit0312cv jpiy26cv