Team Assistant - Family Office

A long-established, high-profile single family office located just outside La

Team Assistant - Family Office

A long-established, high-profile single family office located just outside Lausanne, operating in a close-knit, fast-paced environment. This is a rare opportunity to join a small team supporting a busy, multi-generational family in both personal and business matters, as a administrative team assistant. This position is exclusive with Finders.

Team Assistant - Family Office

To start as soon as possible, we are seeking a polished, bilingual (EN/FR) Team Assistant with strong administrative and customer service skills. German language skills are a bonus and can be used in the role, but they are not required. You will support the Patriarch, Matriarch, and broader Family, working closely with a delightful and highly supportive General Manager and two other assistants.

This is a full-time, office-based position near Lausanne/Renens. (While the role is primarily on-site, occasional remote work may be possible by agreement, with certain blackout periods for annual vacation times - 4 weeks). Frequent visits to the villa are also required. A driving license is helpful but not essential, as public transport can be used.

Key responsibilities include, but are not limited to:

• Managing global travel and agendas

• Tracking expenses, invoices, and general finance administration

• Planning events, including menus, flowers, and bookings

• Managing communications via MS Teams and Outlook

• Liaising with suppliers (travel, construction, hotels, etc.)

• Filing, scanning, archiving, and letter-writing

• Coordinating property, vehicles, furniture, and logistics

• Handling banking payments and liaising with global service providers

• Acting as day-to-day right hand to the Principal and Family in a highly trusted team assistant role

Profile:

• Higher education preferred, or equivalent (, EHL)

• Minimum 3 years' experience in a similar administrative or team assistant role within a family office, asset management, luxury sector, or equivalent environment

• Discreet, polished, and resilient; able to remain composed under pressure while managing a busy and occasionally high-stress caseload

• Strong event coordination skills with a VIP service mindset

• Tech-savvy, with proficiency in MS Office, Outlook, and Teams

• Familiarity with family office or private client environments

• Fluent in English and French (minimum C1 in both); German is a plus

• Enjoys working in a largely administrative role, even when tasks are varied, and takes pride in contributing to the smooth running of a high-profile team

• Full-time, office-based position in the Lausanne area (candidates should ideally reside nearby) jpida85cf46cv jpit0414cv jpiy26cv