HR Specialist in International Mobility Administration

HR Specialist in International Mobility Administration Our company: For more than 25 years, ITX, based in Geneva, has specialized in international mobility and provide expert advice and manage the day-to-day HR administration of numerous employees working abroad, supporting a wide range of companies operating worldwide Your position: On behalf of one or several customers, you will manage the HR administration and payroll of internationally mobile employees while ensuring a seamless mobility experience for both clients and employees. Join our team as an International Mobility Administrator (IMA) and become a key partner for client companies worldwide. This role offers the opportunity to develop your expertise in international HR, work with diverse teams, and contribute to global mobility programs. Context and Environment: As an International Mobility Administrator, you will operate in a dynamic, international environment, supporting a diverse population of internationally mobile employees. Manage and coordinate remotely with employees, subsidiaries, and head office contacts across multiple countries Deliver outstanding service by ensuring high-quality expatriate management and HR support Act as a trusted partner to clients, proactively addressing needs and ensuring a smooth international assignment experience Play a key role in enhancing client satisfaction and strengthening the company’s reputation for excellence in international mobility Key Responsibilities: Payroll & Compensation Management: Process monthly payroll for internationally mobile employees using Proconcept (ERP) Record all employee data and payroll elements, including salary adjustments, bonuses, allowances, and expense reports Perform payroll checks and adjustments; validate payslips and coordinate with Accounting as needed Manage post-payroll reporting (social security, subsidiary reporting, internal lists) Prepare compensation simulations and cost analyses in compliance with client mobility policies International HR & Mobility Administration Manage the full lifecycle of international assignments: hiring, assignment changes, and contract termination Draft employment contracts and ensure proper implementation and monitoring of employee contracts Conduct onboarding meetings with employees Manage social security affiliations, updates, and required documentation Handle offboarding, including termination letters, final settlements, social security closure, and salary certificates Ensure compliance with mobility policies and escalate issues to your manager Required Profile: We are looking for a professional who combines technical HR expertise with strong interpersonal skills: Minimum 2 years of experience in Switzerland in payroll establishment and management Personnel Assistant Certificate (Federal HR Management Diploma is an asset) Excellent command of French and English (fluent English required) Several years’ experience in HR administrative management, including social insurance and Swiss labour law (experience in international deployments/coordination is a plus) Strong numerical and analytical skills, with a high level of accuracy and attention to detail Excellent resilience under stress in a multidisciplinary, client-focused environment Willingness to learn and adapt in a fast-paced environment Team spirit combined with the ability to work independently Why This Role Matters: As an IMA, you are the central point of contact for clients and employees, ensuring accuracy, compliance, and a high-quality mobility experience. Your work directly supports the success of international assignments and contributes to a global HR strategy. What We Offer : Exposure to international HR practices and mobility programs Collaboration with diverse teams across multiple countries Opportunities for professional growth and development in international HR A dynamic, stimulating environment where your expertise makes a real impact jpid2229fd2cv jpit0312cv jpiy26cv