Administrative Assistant, RVIBS Virtual School

ABOUT THE COMPANY Rift Valley Institute of Business Studies (RVIBS) College is a career development hub with its Main Campus in Nakuru next to Nakuru Railways Police Station. The college started in order to unleash the power of the youth and create success stories. We started as a Hairdressing School in Kericho town before relocating to Nakuru in 2008 and expanded to a fully-fledged college. We now have campuses in Nakuru, Njoro and Gilgil. For 17 years, we have trained the best in Engineering, Journalism & Mass Media, Cosmetology, Fashion Design, Business and ICT. We have also set up The School of Health & Applied Sciences which is now the choice of students who want to pursue medical courses. Through Research & Development, our training is tailored towards the needs of developing countries making our graduates a hot cake in the fields of Manufacturing, Health, Housing and Beauty Industry. JOB SUMMARY About the OpportunityThe Virtual School Administrative Assistant plays a key role in supporting the Virtual School Administrator with the day-to-day administrative tasks, communication management, and event coordination. This role ensures the smooth running of operations within the Virtual School, assisting with scheduling, maintaining records, coordinating meetings, and supporting both internal and external communication efforts. RESPONSIBILITIES 1. General Administrative SupportProvide administrative assistance to the Virtual School Administrator, including scheduling meetings, managing calendars, and coordinating appointments.Draft, edit, and distribute internal and external communications, such as emails, memos, reports, and notices.Assist in the preparation of meeting agendas, take minutes during meetings, and ensure that follow-up actions are properly recorded and communicated.Maintain and organize documents, files, and records, ensuring they are up-to-date and easily accessible.2. Event Coordination and SupportAssist in organizing virtual events, webinars, orientations, and other online activities.Handle event logistics, including invitations, registration, and communication with participants.Ensure smooth execution of events by assisting with technical setups, coordinating materials, and following up with participants post-event.3. Communication and SchedulingCoordinate communication within the Virtual School, ensuring timely distribution of important updates, schedules, and meeting reminders.Manage the Virtual School Administrator’s calendar, scheduling meetings, coordinating appointments, and ensuring there are no scheduling conflicts.Communicate with students, staff, and external stakeholders as directed by the Virtual School Administrator.4. Learner SupportAssist with the onboarding process for new learners, including helping to gather necessary documentation and communicating relevant information to students.Serve as a point of contact for learners, assisting with their inquiries and directing them to the appropriate resources.Track le