Assistant II, Administration and Finance

ABOUT THE COMPANY Worldwide, 570 million children live in extreme poverty, vulnerable to many factors that threaten their well-being. Children need protection, support and care at each stage of childhood to stay safe, healthy, learning and on track to achieve their potential. ChildFund works with local partner organizations, governments, corporations and individuals to help create the safe environments children need to thrive. JOB SUMMARY Education:Bachelor’s degree in commerce (Finance or Accounting option), Business Administration, or related field from a recognized university or equivalent combination of experience and education.Certified Public Accountant (CPA) Part II is preferred.Experience:Minimum of 3 years of progressive professional experience in finance and administration, preferably within the NGO sector and with donor-funded projects.Proven experience in financial management, reporting, and compliance for international donors (experience with USAID, Hilton Foundation, or other institutional donors is a strong advantage).Experience supporting internal and external audit processes, including documentation retrieval and reconciliation.Experience in bank and cash reconciliation, petty cash management, and advance tracking. RESPONSIBILITIES Financial Management and AccountingDaily Financial Operations: Process all project-related financial transactions, including preparation of cash and bank payment vouchers, ensuring completeness of documentation and adherence to authorized budget lines.Accounting Records: Maintain accurate and up-to-date financial records in the accounting system (QuickBooks/ERP), ensuring data integrity and proper coding of all transactions to the specific grant cost centers.Cash Management: Conduct daily and monthly cash counts, perform petty cash reconciliations, and prepare timely bank reconciliations for all project bank accounts.Advance Management: Maintain the uncleared cash advance file, track staff and partner advances, and prepare monthly overdue advance reports to ensure timely accountability and liquidation.Budget Monitoring and Donor ComplianceBudget Tracking: Monitor project expenditure against approved budgets, prepare regular variance analysis reports, and alert the Project Coordinator and Senior Finance Analyst to any potential overspends or underspends.Donor Compliance: Ensure all financial transactions and documentation strictly adhere to the terms and conditions of the Hilton Foundation grant agreement, as well as ChildFund's internal policies and procedures.Support for Costing Exercise: Collaborate with the Project Coordinator and program team to prepare and provide all required financial data to the Brookings Institute for the costing and cost-effectiveness study using the Childhood Cost Calculator, including extracting and organizing historical and current expenditure data by program component.Partner Financial Monitoring: Support the review of financial reports and liquidation documents from loca